Administration Specialist – Protected Categories

Life tastes better with ice cream

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With 19.000 expert ice cream colleagues and iconic brands like Wall's, Cornetto and Ben & Jerry's, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall's, Cornetto and Ben & Jerry's, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure-play ice cream company, we have the scale and ambition to make a real difference.

What Truly Sets Us Apart Is How We Work.

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done.

We're curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The role

We are looking for an Administration Specialist to support the daily administrative operations of the business. The role will focus on invoice management, data handling, reporting activities, and administrative support, ensuring accuracy, efficiency, and the smooth execution of internal processes.

This position is ideal for a highly organized professional with excellent Excel skills, strong attention to detail, and the ability to work effectively in an international environment.

What You'll Be Responsible For

You will support the team in:

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• Managing and monitoring supplier and customer invoices.
  
• Supporting day-to-day administrative activities and documentation management.
  
• Maintaining accurate records and ensuring data quality across different systems.
  
• Preparing reports, spreadsheets, and operational dashboards.
  
• Collecting, organizing, and analyzing data to support business activities.
  
• Coordinating with internal stakeholders and external partners when required.
  
• Supporting process improvement initiatives and administrative projects.
  
• Handling administrative requests and ensuring timely follow-up on assigned activities.
  
• Contributing to the efficiency and effectiveness of administrative processes across the organization.
  

We're Looking For Someone Who

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• Belonging to protected categories (Law 68/99)
  
• Holds a Master's Degree in Business Administration, Economics, or STEM qualifications.
  
• Has previous experience in administrative and operational support roles.
  
• Has an excellent knowledge of Microsoft Excel (advanced formulas, Pivot Tables, data management, analysis, and reporting).
  
• Is highly organized, detail-oriented, and able to manage multiple priorities.
  
• Has strong analytical and problem‑solving skills.
  
• Demonstrates a proactive attitude and ownership mindset.
  
• Has fluent written and spoken English
  
• Knowledge of SAP is considered a plus.
  
• Knowledge of Power BI is considered a strong plus
  

What You'll Get

Alongside a meaningful learning experience and strong development opportunities, we offer:

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• Fixed‑term employment contract.
  
• Market‑competitive pay (range: €28,400 - €35,500), depending on experience and qualifications
  
• Meal vouchers
  
• Flexible ways of working, including smart working options
  
• A dynamic and international environment
  
• Continuous learning and development opportunities
  
• Support for health, Wellbeing and life outside of work
  
• Time off to rest and recharge
  

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end‑to‑end. People who are driven by success to deliver more than we ever thought we could

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

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• Roles with real accountability and visible impact
  
• Free to move fast, experiment and challenge how things are done
  
• Continuous learning and development as the business grows
  
• Reward linked to perf