Bid Manager

Overview

WELCOME TO SITA

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.

You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work® by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.

Are you ready to love your job?

The adventure begins right here, with you, at SITA.

ABOUT THE ROLE AND THE TEAM:

As a Bid Manager based in Truccazzano, you will be part of the CCM (a SITA company) team.

The Bid Manager is responsible for the entire bid project life cycle, for unsolicited, RFP/RFQ as well as RFI procedures, as assigned; he/she has an active, key responsibility to lead the overall Bid Team, managing challenging solutions, requirements and timelines, driving Best Practices and ensuring timely, accurate and high-quality customer deliverables are provided. The Bid Manager is responsible for the end-to-end Bid/Proposal activities, including virtual team management, bid requirements analysis/elicitation, tender documentation analysis, bid qualification, bid planning and execution, team updates and communication, proposal management, communication to internal/customer teams, activities on customer portals, administrative and technical documentation, ensuring compliant, high-quality, timely and accurate deliverables are provided.

WHAT YOU WILL DO:

Proposal Management activity:

1. Responsible for timely delivery of all allocated proposal projects ensuring the highest quality of customer deliverables;

2. Manage the proposal project, working closely with the Bid team/Account Manager;

3. Produce & manage the proposal project plan (including risk analysis & contingency planning), ensuring that all necessary activities are completed on time;

4. For assigned projects, co-ordinate and manage the activities of other proposal centre staff as required to be involved in the proposal;

5. Ensure a consistent and clear storytelling in the overall proposal document by reviewing and providing critique to the content produced by contributors and Proposal Writers;

6. Lead proposal reviews by providing objectives to teams and developing clear action plans.

7. Manage regular Red Team reviews to ensure expected quality for the proposal.

Bid Management activity:

1. Validates the qualification of opportunities and monitors qualification status at all stages during the bid process.

2. Performs Tender analysis, recap, identifying and exposing to Management and Bid Team all tender Terms & Conditions, scope, risks, procedures, timelines and accurately informing the team about key specifications and requirements needed for qualification.

3. Analyses and understands the customer's detailed requirements in order to develop the optimum win strategy and associated appropriate level of response in order to successfully bid and win each contract.

4. Develops the overall bid project plan and builds and manages the virtual Bid Team to achieve the bid deliverables in an effective and efficient manner. This includes leading the process of identifying potential subcontractors or partners and selecting / negotiating / contracting with such parties under the guidance of senior regional / commercial management.

5. Owns and reviews the overall response to customer, assessing the risk to delivering a successful bid project, and ensuring that these are addressed appropriately under the guidance of senior regional / commercial management.

6. Supports the Sales team with the pre-contract stage with the Customer, including the setting up of appropriate commercial partnership agreements and underpinning contracts to support contract deliverables whilst ensuring that the relevant internal expertise is involved in the closure of commercial, financial and legal issues with the customer.

7. Helps obtains solution approvals (financial, technical etc) and ensures the proposed solution is carried out in accordance with the appropriate corporate guidelines.

8. Communicates progress regularly and clearly to the relevant Senior management team and bid stakeholders, ensuring that major issues are escalated and addressed. Ensures that all relevant bid processes are followed as required (e.g. sales qualification, bid assessment & preparation, business approvals), and lead meetings as required;

9. Facilitates the proposal strategy meeting with the account