Subcontract Administration Manager

7 mesi fa

Rome, Italia KT - Kinetics Technology A tempo pieno

Subcontract Administration Manager

TheSubcontract Administration Manager (hereinafter SAM) at Site has the duty tomanage the construction Subcontracts awarded by Home Office SubcontractingDepartment and operates and report to Site Manager (STM) at Project level andto Subcontract Administration Management Head of Department (SAMHoD) at companylevel.

PRIMARYFUNCTIONS

· Gains a deep knowledge of the Subcontractsand relevant Annexes. · Gains the knowledge of the SubcontractPrice breakdown and the logic of the Project Schedule. · Prepares reports or any otherdocument related to specific subcontract issues/topics. · Prepares, in cooperation with SiteManager (STM), letters and manages the IN/OUT correspondence with the Subcontractors.,to keep under strict control and prevent and mitigate Company’s risks. · Keeps record of and preparingnotifications to the Subcontracts regarding their failure to comply withcontractual obligations. · Analyze Requests of Change and/orClaims submitted by subcontractors and prepares formal replies, seeking thecooperation of the Project team members and working in coordination with theSubcontract Administration Management Head of Department. · Prepares Claims versussubcontractors, seeking the cooperation of the Project team members and workingin coordination with the Subcontract Administration Management Head ofDepartment. · Identify with the Contract Managerthe main criticalities of the subcontracts in order to analyze the potentialimpacts of the Contract with the Client and implement the necessary action instrict coordination with the Subcontract Administration Management Head ofDepartment. · Resolve disputes (if any) withSubcontractors, · Instruct Subcontractors on theprocedure of Administration (methods for preparation of accounting, evaluationof extra works, interim and final payment certificates, etc.). · Review, the accounting (pricing oraccounting sheets) submitted by Subcontractors. · Review, comment, approveSubcontractor's Interim and Final Progress Payment Certificate(s) (PPC) · Issue to Subcontractors theauthorizations for invoicing. · Ensure that extra works, new unitprices, claims, “back-charges”, liquidated damages and close out of theSubcontracts are managed in accordance with the relevant Company’s procedures. · Ensure receipt of copy of alldrawings issued for construction to be kept, properly filed, for accountingrecords purposes in accordance with the relevant procedure. · Ensure that all Subcontracts andaccounting documents are properly filed and in auditable conditions inaccordance with the relevant procedure. · Preliminary assess, together withSite Manager, Subcontractors claims. · Check and ensure receipt of allSubcontract documents from Home Office. · Prepare and transmit to SAMHoD thedraft of all Subcontracts Amendments and verify/expedite timely formal issue toSubcontractors. · Ensure that the final paymentcertificate is complete in all details as per Company policy · Prepare along with Site Manager thePerformance Evaluation of all Subcontractors. TheSAM has a multidisciplinary knowledge of all the works (Civil, Mechanical,Electrical, Instrumental and Insulation).

PERSONSPECIFICATION

· Education Level: Bachelor’s Degreeor Master Degree on relevant disciplines. · Relevant work Experience: at least6-7 years of experience as SAM. Both home office and abroad experience suitsthe ideal candidate. · Availability to be relocated abroad. · Fluent English speaker. Theknowledge of the language will be tested over the interview. · Good communication and managementskills, possess a high level of organizational ability. · Team worker · Develop troubleshooting, problemsolving, and creative/innovative thought processing skills. · Ability to work in a commercial mannerand adapt to a changing, fast-paced environment. · To be able to manage high level ofcomplexity and be adapt to quick scenario changes · Attention to details,self-motivation and direction, with strong bias towards timely performance

SPECIALREQUIREMENTS AND COMMENTS

· Only candidates with significantexperience, consistent with the relevant field, will be considered for thisposition · The information submitted shallinclude:

Onlycandidates with real willingness and availability to work abroad will beconsidered.

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