Programme Assistant

1 settimana fa

Trieste, Italia UNESCO A tempo pieno

OVERVIEW

Post Number : 1ITSCTA024TP

Grade : G-4

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Natural Sciences

Type of contract : Temporary Appointment

Duration of contract : From 1 to 6 months

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 28-NOV-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

(Only candidates who are entitled to work in E.U. may apply to this position)

OVERVIEW OF THE FUNCTIONS OF THE POST

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

Under the overall authority of the Director, ICTP and supervision of the Senior Coordinator (Programmes & Advancement), the incumbent provides administrative support to ICTP programmes throughout their organizational phases, facilitates organization of activities and accomplishment of administrative transactions of the respective organizational unit of the Centre.


Essential responsibilities of the functions include:

Long Description

Provide day-to-day administrative assistance related to ICTP visitors and fellows. Keep the ICTP working tool for visitor management up to date, review and ensure the quality control of the data. Update and code financial/visit status, function and selection criteria. Provide guidance and training on the use of the tool to new/more junior staff. Assist in the organization and advertising of scientific events and programmes within Division/Section/Unit. Book venues for the events. Register and in-process visitors and provide support necessary during their stay by making appropriate travel/visa/accomodation arrangements and answering their queries of procedural matters. Ensure completion of necessary out-processing requirements upon completion of the visit. Process and file incoming correspondence for the research/programmatic offices/units. Prepare in a final form a variety of outgoing correspondence and other administrative documentation.

Long Description

Proofread outgoing written documents for completeness, grammatical and typographical accuracy and compliance with guidelines. Provide procedural guidance on preparation of documentations to scientific and administrative staff of the organizational unit. Generate financial and statistical reports, monitor the use of funds, ensuring compliance with approved amounts and guidelines. Provide input into preparation of budget requests and financial updates by preparing cost estimates and calculations and cross-checking the financial data.  Prepare graphs, charts, tables for inclusion into scientific and administrative reports. Prepare visual materials for and format and finalize presentations. Make travel arrangements for staff, initiate procurement, HR, hospitality and other administrative requests, obtaining necessary authorizations and funding allocations. Monitor the approval of the requests and follow up with relevant focal points on outstanding matters. Liaise with external parties/agencies on the external funding of relevant activities, provide administrative support to fund-raising initiatives Additional activities that may be required to ensure the success of the work team.

COMPETENCIES (Core / Managerial)

Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)

-

For detailed information, please consult the .

REQUIRED QUALIFICATIONS

Education

Completed secondary, technical and/or vocational school education.

Work Experience

At least three (3) years of relevant working experience in areas related to secretarial, administration or related fields.


Skills and Competencies

Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations andflexibility to adjust work schedules. Ability to quickly switch full attention between subjects.  Knowledge of general office and administrative support. Ability to prioritize, plan and organize and prioritize workloads to respect established deadlines. Good drafting skills. Good IT skills, proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint, etc.)


Languages

Excellent knowledge (spoken and written) of English. Good knowledge (spoken and written) of Italian.

DESIRABLE QUALIFICATIONS

Work Experience

Similar working experience with diverse organizations in the region or within the United Nations system or in an international organization/institution.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 39 039 Euro €.

  • Programme Assistant

    1 settimana fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCTA024TP **Grade**: G-4 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Temporary Appointment **Duration of contract**: From 1 to 6 months **Application Deadline (Midnight Paris Time)**: 28-NOV-2024 **UNESCO Core Values**: Commitment to the...

  • Programme Assistant

    2 giorni fa

    trieste, Italia Unesco A tempo pieno

    Select how often (in days) to receive an alert:Parent Sector: Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract: Temporary AppointmentDuration of contract: From 1 to 6 monthsRecruitment open to: Internal and external candidatesApplication Deadline (Midnight Paris Time): 28-NOV-2024UNESCO Core Values: Commitment to...

  • Programme Assistant

    5 giorni fa

    Trieste, Italia UNESCO A tempo pieno

    Select how often (in days) to receive an alert:Parent Sector: Natural Sciences Sector (SC)Duty Station: TriesteJob Family: Natural SciencesType of contract: Temporary AppointmentDuration of contract: From 1 to 6 monthsRecruitment open to: Internal and external candidatesApplication Deadline (Midnight Paris Time): 28-NOV-2024UNESCO Core Values: Commitment to...

  • Administrative Assistant

    2 mesi fa

    trieste, Italia Theartgorgeous A tempo pieno

    Descrizione dell'Azienda/Istituzione/OrganizzazioneFounded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long...

  • Office Assistant

    5 mesi fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCTA 009VC **Grade**: G-3 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Temporary Appointment **Duration of contract**: From 7 to 11 months **Application Deadline (Midnight Paris Time)**: 05-DEC-23 **UNESCO Core Values**: Commitment to the...

  • Sales Advisor Trieste

    6 mesi fa

    Trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a **Sales Assistant** energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di **Trieste!** **Chi siamo?** Boggi Milano è un brand italiano presente sul mercato con più di 200 negozi in 50 Paesi. Oggi il nostro marchio guarda verso traguardi ambiziosi al ritmo dell'innovazione, della...

  • Restaurant Operations Manager

    3 settimane fa

    Trieste, Friuli Venezia Giulia, Italia Belmond A tempo pieno

    At Belmond Hotel, Venice, we are seeking a skilled Restaurant Manager to oversee daily operations and maintain high standards of quality and service. This role involves working closely with the kitchen team, led by Chef Massimo Bottura, to ensure a pleasant experience for our guests.The successful candidate will be responsible for:Directing restaurant...

  • Administrative Coordinator

    4 settimane fa

    Trieste, Friuli Venezia Giulia, Italia Theartgorgeous A tempo pieno

    Job Title: Administrative AssistantThe Abdus Salam International Centre for Theoretical Physics (ICTP) is seeking a highly skilled and experienced Administrative Assistant to join its team. As a key member of the ICTP staff, the successful candidate will provide administrative support to the Executive Director and other senior officials.Key...

  • Sales Advisor Trieste

    3 settimane fa

    Trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a **Sales Advisor **energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di **Trieste!** **Chi siamo?** Boggi Milano è un brand italiano presente sul mercato con più di 200 negozi in 50 Paesi. Oggi il nostro marchio guarda verso traguardi ambiziosi al ritmo dell'innovazione, della...

  • Addetto /a Vendita Trieste

    6 mesi fa

    Trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a Addetto/a vendita energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di **Trieste!** **Esperienza vendita nel settore abbigliamento uomo di almeno 5 anni ed inoltre buon skill linguistico Inglese e Serbo Croato** **Chi siamo?** Boggi Milano è un brand italiano presente sul mercato con più...

  • Senior Administrative Coordinator

    2 settimane fa

    Trieste, Friuli Venezia Giulia, Italia Theartgorgeous A tempo pieno

    Job SummaryTheartgorgeous seeks a highly skilled Administrative Assistant to provide top-notch administrative support to the TWAS Executive Director and the Secretariat of TWAS, OWSD, and IAP.Key ResponsibilitiesEnsure efficient completion of standard administrative tasks and processes in accordance with UNESCO Rules and Regulations.Provide administrative...

  • Sales Advisor Trieste

    2 settimane fa

    trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a Sales Advisor energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di Trieste!Chi siamo?Boggi Milano è un brand italiano presente sul mercato con più di 200 negozi in 50 Paesi.Oggi il nostro marchio guarda verso traguardi ambiziosi al ritmo dell'innovazione, della sostenibilità e della...

  • Sales Advisor Trieste

    1 settimana fa

    Trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a Sales Advisor energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di Trieste! Chi siamo? Boggi Milano è un brand italiano presente sul mercato con più di 200 negozi in 50 Paesi. Oggi il nostro marchio guarda verso traguardi ambiziosi al ritmo dell'innovazione, della sostenibilità e della...

  • Sales Advisor Trieste

    2 settimane fa

    Trieste, Italia Boggi Milano A tempo pieno

    Siamo attualmente alla ricerca di un/a Sales Advisor energico/a e ambizioso/a, desideroso/a di entrare a far parte del nostro team di Trieste!Chi siamo?Boggi Milano è un brand italiano presente sul mercato con più di 200 negozi in 50 Paesi.Oggi il nostro marchio guarda verso traguardi ambiziosi al ritmo dell'innovazione, della sostenibilità e della...

  • Shift Leader Sinsay

    1 mese fa

    trieste, Italia Lpp Italy Srl A tempo pieno

    SINSAY continua ad espandersi in tutta Italia!Stiamo cercando uno Shift Leader per il nostro negozio Sinsay in apertura a Trieste, presso il CC Torri d'Europa.Come Shift Leader avrai un ruolo cruciale sia nell'operatività del negozio che nell'organizzazione delle procedure e delle attività dello Staff: con la tua esperienza sarai il legame fondamentale che...

  • Shift Leader Sinsay

    2 mesi fa

    Trieste, Italia LPP Italy srl A tempo pieno

    SINSAY continua ad espandersi in tutta Italia! Stiamo cercando uno Shift Leader per il nostro negozio Sinsay in apertura a Trieste, presso il CC Torri d'Europa. Come Shift Leader avrai un ruolo cruciale sia nell'operatività del negozio che nell'organizzazione delle procedure e delle attività dello Staff: con la tua esperienza sarai il legame fondamentale...