Facility Coordinator

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Facility Coordinator (M/F/D) at Kia Italia in Milan, Italy.

Kia is, together with its sister brand Hyundai, the fifth-largest automotive company in the world. Since its foundation in 1944, Kia has been a significant player in the booming automotive industry, not only in South Korea but worldwide. People drive KIA cars in about 180 countries.

At Kia, the best and brightest employees contribute their different perspectives and knowledge to innovative and creative mobility solutions. The company fully supports its workers through policies that outline clear goals that include a free and creative working environment. We offer all-out support to realize a creative corporate culture, one in which people can lead a happy work-life balance.

The Facility Coordinator is responsible for overseeing and managing all aspects of Kia Italia's general affairs, including facilities management, office administration, and vendor management.

The Facility Coordinator plays an important role in maintaining the efficiency and functionality of Kia Italia's physical infrastructure and in ensuring the functioning of the workplace in compliance with the actual law and administrative processes.

Reporting to the People & Organization Director, the Facility Coordinator collaborates with various departments to ensure smooth operations and a conducive work environment.

Your Mission: 

She/he will be in charge of facility and property management with the following main responsibilities:

1 - General:

Responsible contact person to all administration items

Purchasing of parts, goods and materials regarding general affairs (. stationary, beverages, coffee machines)

Check and coordination of sorting out invoices regarding GA related orders and materials

2 - Facility Management and Real Estate Management:

Technical building management:

Negotiation and conclusion of essential contracts regarding facility maintenance (. ventilation, cooling, heating, doors, elevators, electronical equipment)

Vendor management and maintenance program management

Planning and decision of building repair

Infrastructural building management:

Negotiation, conclusion and quality management of essential contracts/ outsourced support regarding security, receptionists, housekeeping, cleaning, catering

Planning of work place equipment

Commercial building management

Being the contact person to tenants

Lease contract management

Yearly accounting of service charges

Negotiation and conclusion of essential insurances (building liability, public liability, electronical equipment, facilities, accidents)

Negotiation and conclusion of contracts regarding service / delivery of beverages and stationary

3 - Energy & Utilities Management:

Energy providers and contract management

Energy diagnosis

4 - Travel management:

Selection and management of the travel agency

Company referent for the related training and issue

5 - Insurance company program: coverages related to company buildings, injuries, All Risks, Travel etc.:

Tender for Insurance broker

Company referent for the managed coverages

Proposal of potential savings and new opportunities

6 - Mobility Management:

Management of consultants and providers

Collection of data and information from employees

Documentation drafting and reviewing

7 - Budget:

Define the year BDG

Periodical checking with the Company controller

Invoices management

8 - CSR activities dedicated to employees

9 - Violation / Fines management

10 - Agreement with other companies to grant Kia Italia’s employees better conditions

11 - GDPR: management of the privacy issue

Your Talents:

University degree in Engineering or other relevant degree

Previous experience in similar roles

Italian and English: fluent, spoken and written

MS-office proficient

Regulatory, real estate and financial knowledge

Able to think out of the box and find effective solutions

People management and team working skills

Operational leadership and efficiency

The ideal candidate is comfortable in working in cross cultural environment and s/he shows a desire to improve the status quo with a positive “can do” attitude and enthusiasm for the automotive market.

Strongly goal-oriented, s/he has team working, communication, public speaking, reliability and organizational skills with good negotiation ability.

Contractual grade: First Level CCNL or above.

The offer is addressed to people of both genders in compliance with Legislative Decree n. 198/2006.

The interested candidates should send a detailed resume providing explicit authorisation of Personal Data Treatment (GDPR - Regulation EU 679/2016). We also recommend to mention whether a work permit/visa to live and work in the country of recruitment is required.