Jr BUYER

Mission of the Job

Manage PO/invoicing and Procurement contract Negotiation

Main activities

Main responsibilities

1.- Centralize data and ensure accurate upload into the appropriate   Information Systems: 

- Resolve discrepancies by recognizing errors with current and new requests.  Must be able to communicate problems with data and offer/implement solutions.

- Track requests by ensuring processes for tracking requestor information is well maintained.

- Facilitate resolutions of material/procurement data issues.

- Act as focal point for any material/procurement related requests to ensure accuracy and consistency of the data maintained in the system of record.

- Analyze and prioritize request from internal customers.

- Escalate issues to senior Commodity Manager.

 2.- Assist in collecting and communicating information from/to internal and external sources: 

- Coordinate with external suppliers and update current information system, price lists, contractual conditions, environmental data, obsolescence and export control data on behalf of and w/coordination of Senior Commodity Manager. 

- Handle request and Interface with internal customers, communicate and exchange information to key departments.     

 3.- Processes and Standards: 

- Lead and/or participate with multifunctional teams to ensure the flow of interdepartmental processes is followed.

- Verify and improve current work instructions and processes for Data Management (SAP and Share Point)

- Develop and maintain department Key Performance Indicators (KPIs).

 4.- Ensure internal process and approvals are accurate:

- Ensure data elements of the supplier terms and conditions/ documents/etc. are communicated and store the acceptance of T&C.

5.- Ability to interface Suppliers

-        Ability to communicate clearing for Request for Quotes (RFQ) with internal and external suppliers.

-        Provide reports to Management.

-        Requires the ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers

-        Receive adequate information to process data in a timely manner from internal and external sources.

-        Analyze and prioritize requests from internal customers;

-        Solve the issues when the solution is known.

-        Escalate the issues to Commodity Manager.

- Inform internal customers on the deadline of the answers of the request

Education/Training:

Business Degree (e.g. Economis or Law) or equivalent (experience may be substituted for degree)

Experience:

• Minimum of one (1) year directly related experience within a purchasing/procurement environment or equivalent

Tool or product requirements:

• SAP experience
• Microsoft Package

Languages:

• English is must

Behaviours:

• Team working
• Priority management
• Flexible attitude and enthusiasm

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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