Admin Coordinator
4 mesi fa
Description
Admin Coordinator & Assistant to the GM
This position will work directly with the GM and close to the Italian Leadership Team, to coordinate key aspects of the day-to-day business, as well as specific projects for the whole affiliate.
Main Functions and Responsibilities
Provides administrative and clerical support to the GM, including management for strategic projects Organize HQ visits to the affiliate, including transfers, banquets, and town hall meetings. Creates or may assist in the creation of presentation materials and drafts technical documents as needed. Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources. Manages admin/chef of staff responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance. Arranges for needed resources in order to meet timelines. Uses software programs such as Excel and PowerPoint to create graphs, charts, spreadsheets, and presentations. Under GM’s direction, creates draft reports, documents, presentations and templates using raw data. Understands the goals and objectives of the affiliate and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly. Typically, spends a significant amount of time with financial work, i.e. coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances. Knowledge in Oracle or SAP and the affinity to numbers is beneficial May assist with facilities space planning or office set-up and supports the business continuity plans Organizes the agenda of the General Manager and may screen and prioritize manager’s mail and email. Assists in the orientation of new administrative assistants and other staff. Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.Capabilities & Requirements:
Excellent verbal, written skills in English and Italian are a must. English level C1. Excellent interpersonal skills are required. Requires knowledge and understanding of administrative and office policies and procedures. Good understand of the pharmaceutical industry preferred Must possess good proofreading and editing skills of technical documents. Advanced knowledge and experience using a number of office software. Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties. Preferably belonging to “categorie protette”.Specific education and experience requirements:
Requires a minimum of a high school diploma 5+ years administrative experience in a GM’s office Experience in a pharma affiliate preferred but not mandatory
Equal Employment Opportunity (EEO)
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
For Current Gilead Employees and Contractors:
Please log onto your to apply for this job.
-
Admin Coordinator
4 mesi fa
Milan, Italia Gilead Sciences A tempo pienoJob Description At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s...
-
GSA Meeting
2 giorni fa
Milan, Italia Jones Lang LaSalle Incorporated A tempo pienoJLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...
-
GSA Meeting
2 giorni fa
Milan, Italia JLL A tempo pienoJLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...
-
Product Owner EMEA
1 settimana fa
Milan, Italia Boston Scientific Gruppe A tempo pienoDiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and...
-
Product Owner EMEA
1 settimana fa
Milan, Italia Boston Scientific Corporation A tempo pienoWork mode: HybridOnsite Location(s): Milan, ItalyAdditional Locations: Italy-Milan; France-Île-de-France; Germany-Düsseldorf; Netherlands-Kerkrade; Spain-MadridDiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in...
-
Product Owner EMEA
2 settimane fa
Milan, Italia Boston Scientific A tempo pienoAdditional Locations: Italy-Milan; France-Île-de-France; Germany-Düsseldorf; Netherlands-Kerkrade; Spain-MadridDiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees,...