Office Assistant

4 settimane fa

Rome, Italia World Food Programme (WFP) A tempo pieno

tendersglobal.net

JOB DESCRIPTION

Organizational Setting

The Forestry Division (NFO) leads FAO’s work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with member countries, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyses and disseminates information on the world’s forest resources and on the production, trade and consumption of wood and non-wood forest products.

The Support Hub serves the Division to effectively achieve its objectives by assisting the NFO Executive Management Team to coordinate administrative, budgetary, programming and project cycle matters and to respond swiftly to implementation, administrative, human resources, monitoring and operational support requests.

The position is located in the Support Hub of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

 

Main Purpose

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

 

Supervision Received/Exercised

The Office Assistant reports to the Coordinator of the Support Hub of the Forestry Division and receives guidance from a higher graded Office Assistant/Executive Associate.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships

The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

 

Key Functions/Results

•    Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.
•    Provide office, administrative and logistics support to meetings, committees, conferences, etc.
•    Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
•    Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
•    Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
•    Initiate general administrative tasks in the computerized financial/travel/human resources systems.
•    Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required.
•    Provide assistance in the administrative processing of vacancy announcements and consultants’ contracts.
•    Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
•    Perform other duties as required.

 

Impact of Work

The incumbent’s work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.

 

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education.
Experience: Three years of relevant experience in office support work.
Languages: Working knowledge (proficient – level C) of English.
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

 

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

 

Technical Skills

•    Good knowledge of communication and documentation standards.
•    Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies.
•    Good knowledge of the organizational structure.

 

Desirable Qualifications and Skills

•    Good knowledge of MS Excel.
•    Working knowledge (proficient – level C) of French or Spanish.
•    Experience in handling confidential matters.
•    Experience in monitoring and reporting on various human resources/administrative matters.
•    Experience in regular liaison with different clients.


Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this internship posting.

  • Office Assistant

    4 settimane fa

    Rome, Italia Food and Agriculture Organization A tempo pieno

    tendersglobal.net Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better...

  • Office Assistant

    4 settimane fa

    Rome, Italia Food and Agriculture Organization A tempo pieno

    tendersglobal.net Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better...

  • Office Assistant

    4 settimane fa

    Rome, Italia World Food Programme (WFP) A tempo pieno

    tendersglobal.net JOB DESCRIPTION Organizational Setting ESP coordinates FAO’s work on social protection, gender equality, decent rural employment, rural institutions and people’s empowerment, and the right to food. It is responsible for working with member countries and other partners to reduce rural poverty through strengthening social protection...

  • Office Assistant

    4 settimane fa

    Rome, Italia United Nations Entity for Gender Equality and the Empowerment of Women (UN WOMEN) A tempo pieno

    tendersglobal.net JOB DESCRIPTION Organizational Setting The Forestry Division (NFO) leads FAO’s work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with member countries,...

  • Office Assistant

    1 settimana fa

    Rome, Italia FAO A tempo pieno

    Organizational Setting The FAO Investment Centre (CFI) aims to be the go-to place for investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over countries, the IC provides a full suite of investment and finance support to FAO Members. It partners with governments, international...

  • Office Assistant

    4 settimane fa

    Rome, Italia FAO A tempo pieno

    IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with...

  • Japanese Speaking Assistant Sales Manager

    8 ore fa

    Rome, Italia Centre People A tempo pieno

    Ref: MY45372 Sector SectorSales/Business Development Type TypeFull-time, Permanent Location LocationItaly Salary (Annual) A well-known Japanese trading house is looking for an Assistant Sales Manager to work in the Automotive & Machinery Department of their Milan Office. The Assistant Sales Manager will be responsible for coordinating technical / commercial...

  • Executive Assistant

    8 ore fa

    Rome, Italia The Schneider Group A tempo pieno

    The ExecutiveAssistantis responsible for providing personalized secretarial and administrative support in a well-organized and timely manner. The role will work on a one-to-one basis on a variety of tasks related to the Group CEO and Top Management’s working life and communication. MAIN RESPONSIBILITIESAct as the point of contact between the manager and...

  • Sales Assistant

    3 giorni fa

    Rome, Italia DAMIANI Group A tempo pieno

    Il Gruppo Damiani, tra i principali player internazionali nel campo della gioielleria, è alla ricerca di figure di   Sales Assistant   per l'ampliamento del team nei due corner presso la Rinascente Roma Tritone e la Rinascente Roma Fiume.   Il/la candidato/a ideale per la posizione di Sales Associate ha maturato esperienza nella vendita...

  • Protocol Assistant

    4 settimane fa

    Rome, Italia Food and Agriculture Organization of the United Nations (FAO) A tempo pieno

    tendersglobal.net JOB DESCRIPTION Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition,...

  • Protocol Assistant

    4 settimane fa

    Rome, Italia Food and Agriculture Organization of the United Nations (FAO) A tempo pieno

    tendersglobal.net JOB DESCRIPTION Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition,...

  • Sales Assistant

    2 settimane fa

    Rome, Italia DAMIANI Group A tempo pieno

    Il Gruppo Damiani , tra i principali player internazionali nel campo della gioielleria, è alla ricerca di figure di   Sales Assistant   per l'ampliamento del team nei due corner presso la Rinascente Roma Tritone e la Rinascente Roma Fiume .   Il/la candidato/a ideale per la posizione di Sales Associate ha maturato esperienza nella vendita...

  • Office Assistant

    4 settimane fa

    Rome, Italia FAO A tempo pieno

    IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with...

  • Assistant Building Director

    8 ore fa

    Rome, Italia Breaking Ground A tempo pieno

    ABOUT US: - We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and...

  • Front desk

    8 ore fa

    Rome, Italia Ali S.p.A. A tempo pieno

    Ali Spa Agenzia per il lavoro filiale di Milano,sta selezionando per azienda cliente che si occupa di progettazione e produzione di dispositivi elettromedicali per applicazioni estetiche, una risorsa da inserire nel ruolo diFront Desk & Executive Assistant. La risorsa si occuperà di: Attività di back-office Gestione delle email e della posta cartacea in...

  • Assistant Consultant

    8 ore fa

    Rome, Italia EFESO A tempo pieno

    We are looking for an Assistant Consultant with possibly past internships or jobs and preferably with a Master’s degree in Business Administration or Engineering. Travel availability and time flexibility are key aspect for the profile. What we expect you to doSupport client leaders and other team members in complex projects management mainly at the...

  • DODO Sales Assistant

    8 ore fa

    Rome, Italia Kering A tempo pieno

    DODO Sales Assistant (Maternity Cover) Rinascente Tritone DODO Sales Assistant (Maternity Cover) Rinascente TritoneDoDo is an Italian luxury charms and jewelry House founded in 1994. The brand takes its name from the legendary bird from the island of Mauritius, an evocative symbol of an extinction that might have been avoided had humans shown greater respect...

  • Senior Political Affairs Officer, P-5

    8 ore fa

    Rome, Italia United Nations A tempo pieno

    Job Network:Political, Peace and Humanitarian Job Family:Political Affairs Category and Level:Professional and Higher Categories,P-5 Department/Office:Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure The position is located in the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations...

  • Finance Assistant

    4 settimane fa

    Rome, Italia FAO A tempo pieno

    IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with...

  • Analyst - Financial Reporting Assistant - Internship

    8 ore fa

    Rome, Italia Jakala Group S.p.A. A tempo pieno

    JAKALAè la prima societàmartechitaliana che offre ai propri clienti supporto in ambito strategico, analytics, digital e technology. Lamissionedi JAKALA è creare un vantaggio competitivo per i suoi clienti, con un impatto misurabile sulla top line, grazie al miglior utilizzo combinato diDati ,Advanced e Location Analytics ,tecnologie...