Employee File Retrieval

Employee File Retrieval & Review Specialist
Duration: 4 weeks only as an Independant contractor (without benefits)
This role focuses on locating, organizing, and reviewing historical employee records across multiple regions to ensure accuracy, completeness, and compliance with regulatory requirements.
The ideal candidate is highly organized, persistent, and comfortable working independently in environments where records may be archived, fragmented, or difficult to access. Support may involve reviewing both physical files on-site and digital records in document management systems.
Locate and retrieve employee records from multiple sources, including physical archives, off-site storage facilities, and digital HR systems
Organize and catalog files according to defined project standards
Data Review & Quality Assurance
Review employee files for completeness, accuracy, and compliance with project guidelines
Identify discrepancies, missing documentation, or misfiled records
Document findings, gaps, and risks, and provide regular status updates to project leads
Support cross-regional consistency in record review and compliance standards
Escalate unresolved issues, risks, or blockers in a timely and structured manner
Experience in HR administration, records management, compliance, or a related operational role
Demonstrated experience handling confidential information in accordance with data privacy regulations
Familiarity with global HR processes and multi-country employee records
Experience working on audit, compliance, or large-scale data cleanup projects
High Volume of Records: Manage and review large quantities of employee files, some dating back several decades
Data Complexity: Records may be incomplete, inconsistent, or misfiled, requiring investigative and analytical skills
Travel: Occasional travel may be required to access physical storage locations

Tools & Systems: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with document management or HR systems