Administrative Assistant

Randstad Italia is seeking an organized, reliable, and proactive assistant to support the daily operations of the General Services and Administrative Department for one of our clients, a Chinese multinational telecom company based in Milan. This role involves handling a wide range of administrative tasks to ensure smooth office operations. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach. Job Location: Milan Salary Range (RAL): around €28.000 This is an outsourcing contract managed by Randstad Italia SpA. Please apply only if you are open to this specific contractual arrangement. Key Responsibilities Accommodation and Business Travel Services Manage the daily operations of company-owned apartments, servicing internal employees for business trip accommodation requests. Coordinate hotel bookings and temporary lodging arrangements for expatriate employees during the settling-in phase. Oversee vendor coordination for check-in/out procedures, routine inspections, maintenance/repairs, and shuttle bus services. Verify and reconcile monthly rental and service charges to ensure accurate payment processing. Support annual contract review, handover, and renewal processes through operational analysis. Physical Asset Management Oversee the complete lifecycle management of company physical assets, including registration, inventory stocktaking, and eventual disposal. Provide process guidance and operational support to internal employees regarding asset management best practices. Lead the overall planning, budgeting, procurement, and inbound management of administrative laptops and associated accessories. Manage the laptop asset deployment and recovery processes during employee onboarding and offboarding. Execute asset scrapping and disposal processes, ensuring strict adherence to company policies and compliance requirements. Qualifications and Skills Proficient in Microsoft Excel and other related Microsoft Office applications (e.g., Word, PowerPoint). Fluency in English and Chinese (Mandarin) is mandatory. Strong ability to develop, build, and maintain effective relationships with both internal stakeholders and external partners. Demonstrated empathy and patience in professional interactions. Possesses a hard-working, optimistic, and open-minded attitude. Why Join us? This is an excellent opportunity for a dedicated administrative professional to join a dynamic team within a leading global company. If you are a motivated self-starter who meets these qualifications, we encourage you to apply.