Admissions Operations Specialist

11 ore fa

Villanova Bernareggio Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

Admissions Operations Specialist

To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's .

Posting Details

Posting Number: 20244198S
Position Title: Admissions Operations Specialist
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 244-Law School Student Services

Position Summary: Reporting to the Assistant Dean for Admissions, the Admissions Operations Specialist supports all aspects of the Law School’s admission application and recruiting process. Key areas of focus for the Admissions Operations Specialist are maintaining data integrity with the Law School’s Office of Admissions and improving operational processes to meet a high level of customer service. The Admissions Operations Specialist corresponds in person, over the phone, and via email with prospective students, applicants, and admitted students. The Admissions Operations Specialist provides administrative support to the office as needed, including answering telephones, responding to email inquiries, filing, preparing mailings, conducting status checks for applicants, assisting with marketing communication campaigns to prospective applicants, and assisting with ad hoc reports. The Admissions Operations Specialist is also responsible for coordinating tours and interviews for prospective students.

The Admissions Operations Specialist works closely with the Admissions team to understand priorities and initiatives and develops solutions to meet challenges, streamline office operations, and effectively manage University and School of Law procedures related to admissions to help attract high-caliber student applicants and deliver a world-class student experience.

Duties and Responsibilities:

Application Coordination:

  • Review admission application credentials for data integrity, documenting all pertinent information in the application system, preparing applications for review upon completion. Coordinate the collection of the final transcripts for the matriculated students.
  • Maintain processes and protocols that facilitate the use of web-based data exchange and data entry via Unite.
  • Develop and implement processes for the assessment of applications for completeness, accuracy, and integrity. Record all applicant documents and correspondence.
  • Create and run various reports as needed via the Admissions database on the status of applicants and the applicant pool as a whole.
  • Document processes in the Admissions Procedures Manual.

Applicant Correspondence:

  • With limited supervision, correspond with and answer questions of applicants via email, mail, telephone, and in person regarding the status of their applications.
  • Respond to general inquiries regarding the admissions and financial aid processes.
  • Produce notification letters for acceptances, deferrals, denials, etc.

Communications Coordination:

  • Assist in the development, implementation, and management of communications campaigns using the Unite CRM platform.
  • Responsible for assisting in crafting and disseminating messages aimed at prospective applicants and admitted students, with the overarching goal of encouraging application submissions and commitments to attending the Law School.
  • Working closely with the Assistant Dean for Admissions, the Admissions Operations Specialist will establish and execute a comprehensive communication plan, utilizing automated “Campaigns” within the CRM platform to ensure timely and strategic message delivery throughout the admissions cycle.

Application Administration:

  • Use Unite CRM and Banner to maintain and retrieve accurate records of all pertinent admissions operations information including, but not limited to, application requirements for the JD and Transfer program; program start date and application close dates.
  • Ensure that application materials are updated, received, and processed in a timely manner. Comply with all FERPA policies and procedures.

Recruitment & Visits:

  • Participate with the full admissions staff on the implementation of on-campus admissions/recruitment events.
  • Coordinate prospective student tours and interviews. Maintain and update the office calendar.

Ad Hoc Reporting:

  • Develop and generate ad hoc reports from the Unite CRM based on admissions data to support decision-making and strategy for recruitment, enrollment, and scholarship optimization.
  • Collaborate with the Assistant Dean of Admissions to produce custom ad hoc reports for various admissions-related analysis.
  • Serve as the main point of contact to EAB related to the transmission of the data file for the financial aid merit aid optimization analysis.

Minimum Qualifications:

  • Bachelor’s degree or equivalent required.
  • 1-2 years experience in admissions or 2-3 years related experience, preferably in an educational or customer service environment. College or graduate school related work study will be considered.
  • Outstanding interpersonal, organizational, and verbal and written communication skills.
  • Ability to multi-task; ability to work independently and collaboratively in an office that is characterized by a high volume of applications and visitors, deadline pressure, and high student expectations.
  • Must be highly motivated, team player, have proactive approach to problem solving, willing to seek out ways to improve current processes, and ability to easily acclimate to new systems and procedures.
  • Ability to work with culturally diverse constituencies; ability to communicate law school admissions and financial aid information to sophisticated, and sometimes sensitive, constituents.
  • Ability to exercise sound judgment, discretion, tact, and diplomacy in a highly confidential and professional setting.
  • Working knowledge of Microsoft Office Suite (Outlook, Word, Excel).

Preferred Qualifications:

  • Knowledge of graduate admissions process.
  • Working knowledge of Banner and Unite CRM or experience with similar admissions database preferred.

Physical Requirements and/or Unusual Work Hours:

Able to lift 20 lbs., bending.

Special Message to Applicants:

Posting Date: 11/04/2024
Closing Date (11:59pm ET):
Salary Posting Information: Commensurate with experience.
Salary Band: 12
Job Classification: non-exempt

References Needed:

Minimum Number of References Needed: 3
Maximum Number of References Needed: 5

Supplemental Questions:

Required fields are indicated with an asterisk (*).

  • * How did you first hear of this employment opportunity?

Documents needed to complete your application:

Required Documents:

  • Resume / Curriculum Vitae
  • Cover Letter / Letter of Interest

Optional Documents:

  • Other Document
#J-18808-Ljbffr

  • Admissions Operations Specialist

    1 settimana fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Admissions Operations Specialist To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244198S Position Title: Admissions Operations Specialist Position Type: Staff ...

  • Student Recruitment Specialist

    11 ore fa

    Villanova (Bernareggio) Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Student Recruitment Specialist To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244191S Position Title: Student Recruitment Specialist Position Type: Staff Location:...

  • Assistant Director Program Operations, Doctoral Programs

    5 giorni fa

    Villanova (Bernareggio) Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Assistant Director Program Operations, Doctoral Programs (PhD & DNP) To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Up to 2 days remote work permissible contingent on needs of the department, after 6...

  • Customer & Technical Service Specialist

    5 giorni fa

    Villanova (Bernareggio) Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Customer & Technical Service Specialist To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244171S Position Title: Customer & Technical Service Specialist Position Type:...

  • Digital Business Operations Specialist

    5 mesi fa

    Lombardia, Italia Confidenziale A tempo pieno

    Presentazione dell'azienda The Armani Group is one of the leading fashion and luxury goods groups in the world today with 10,500 direct employees, 12 production plants and more than 2,704 boutiques in 60 countries around the world. It designs, manufactures, distributes and retails fashion and lifestyle products including apparel, accessories, eyewear,...

  • Events & Operations Specialist (Hybrid Eligible)

    1 giorno fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Events & Operations Specialist (Hybrid Eligible) This position is a hybrid eligible role with the opportunity to work remotely up to 2 days per week, dependent on event and office needs. Posting Details Posting Number: 20244212S Position Title: Events & Operations Specialist (Hybrid Eligible) Position Type: Staff Location: Villanova, PA Recruitment...

  • Coordinator, College Technology and Operations

    4 settimane fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Coordinator, College Technology and Operations To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244116S Position Title: Coordinator, College Technology and Operations ...

  • Associate Director, Personal Enrichment and Summer Sessions

    5 giorni fa

    Villanova (Bernareggio) Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Associate Director, Personal Enrichment and Summer Sessions To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244184S Position Title: Associate Director, Personal...

  • HR Operations Specialist

    5 mesi fa

    Provincia di Milano, Lombardia, Italia Milano Club spa A tempo pieno

    THE WILDE is a perfectly formed, international collection of private membership Clubs combining classical style, excellent food and charming service with cutting edge content, culture and ideas. It is a private membership club built on foundations of discretion, revelry, culture, and inclusion. **HR Operations Specialist**: The HR Operations Specialist...

  • ICT & Service Operations Specialist - FNMPay

    3 giorni fa

    Lombardia, Italia FNM spa A tempo pieno

    FNM S.p.A. è il principale Gruppo integrato nella mobilità sostenibile in Lombardia. Rappresenta il primo polo in Italia che unisce la gestione delle infrastrutture ferroviarie alla mobilità su gomma e alla gestione delle infrastrutture autostradali con l’obiettivo di proporre un modello innovativo di governo della domanda e dell’offerta di...

  • Clinical Study Specialist

    5 mesi fa

    Lombardia, Italia Confidenziale A tempo pieno

    Clinical Study Specialist Nell’ambito della struttura di Medical Affairs and Clinical Operations, stiamo cercando un Clinical Study Specialist (CSS) che verrà inserito nel gruppo di Study Management a diretto riporto del CSS Manager ed avrà la responsabilità di collaborare con i Clinical Study Manager (CSM) nelle attività di tipo progettuale ed...

  • Contract Logistics Quality Specialist

    2 settimane fa

    Lombardia, Italia Kuehne + Nagel AS A tempo pieno

    Are you a Contract Logistics Quality Specialist? Do you want to work in the largest logistics company of the world? Your Role Contract Logistics Quality Specialist works within Contract Logistics. In this case, She/He will operate for adidas Campus South, our new fully automated warehouse located in Mantua, which, with over 130,000 square metres, will...

  • Customer Support Specialist-l.68/99

    5 mesi fa

    Lombardia, Italia Confidenziale A tempo pieno

    Il nostro cliente è una prestigiosa azienda di respiro nazionale che opera come piattaforma di abilitazione all'e-commerce out-of-home leader in Europa. La società è specializzata in azioni di logística con corriere, consegna pacchi e corriere espresso. La loro filosofia, centrata sui bisogni dei consumatori e sul rispetto dell'ambiente in cui viviamo,...

  • Billing Operations Specialist Ruby Labs

    2 mesi fa

    Provincia di Bergamo, Lombardia, Italia Ruby Labs A tempo pieno

    **About us**: **About the role**: As a Billing Operations Specialist at our company, you will play a crucial role in managing and optimizing our billing operations, focusing on merchant account maintenance, dispute management, and market research. You will be responsible for ensuring smooth day-to-day operations, minimizing financial risks, and making sure...

  • Ict & Service Operations Specialist - Fnmpay

    1 mese fa

    Provincia di Milano, Lombardia, Italia FNM spa A tempo pieno

    FNM S.p.A. è il principale Gruppo integrato nella mobilità sostenibile in Lombardia. Rappresenta il primo polo in Italia che unisce la gestione delle infrastrutture ferroviarie alla mobilità su gomma e alla gestione delle infrastrutture autostradali con l’obiettivo di proporre un modello innovativo di governo della domanda e dell’offerta di mobilità,...

  • Student Recruitment Specialist

    2 settimane fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Student Recruitment SpecialistTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244191SPosition Title: Student Recruitment SpecialistPosition Type: StaffLocation: Villanova,...

  • Application & GEP Specialist

    7 giorni fa

    Lombardia, Italia Grünenthal A tempo pieno

    Country: Italy City: Origgio (Varese) Department: Global Operations & Production Job ID: 44185 Application & GEP Specialist We are looking for an Application & GEP Specialist for the production plant in Origgio (VA, 30 km from Milan). If you are a dynamic person with a problem-solving mindset, who wants to work in an international environment and are...

  • National HR Administration Specialist

    3 settimane fa

    Lombardia, Italia Kuehne + Nagel AS A tempo pieno

    Ready to make a global impact? Join our dynamic team and be part of a company that's redefining the logistics industry. You will explore a world of unimagined opportunities and an inspiring environment where you can thrive. Are you ready to take your HR career to new heights? Your Role We are seeking a National HR Specialist within the Human Resources...

  • National HR Administration Specialist

    2 giorni fa

    Lombardia, Italia Kuehne + Nagel AS A tempo pieno

    Ready to make a global impact? Join our dynamic team and be part of a company that's redefining the logistics industry. You will explore a world of unimagined opportunities and an inspiring environment where you can thrive. Are you ready to take your HR career to new heights? Your Role We are seeking a National HR Specialist within the Human Resources...

  • Contract Logistics Administration Specialist FL_OO

    4 settimane fa

    Lombardia, Italia Kuehne + Nagel AS A tempo pieno

    Challenge your talent and come onboard to live an extraordinary experience. Are you ready to ignite the future of logistics together? We are looking for a highly motivated Contract Logistics Administration Specialist to join us in our Mantua warehouse. We are creating a 130,000 sqm state-of-the-art, fully automated warehouse that will handle logistics...