Administrative Assistant II

h3Short Description /h3pBowman has an opportunity for a Administrative Assistant II to join our team in Etna, NH. /ph3Short Description /h3pBowman has an opportunity for a Administrative Assistant II to join our team in Etna, NH. At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients. /ph3Purpose /h3pTo provide administrative support to an operations team/department through all phases of business including proposals and response letters, as well as assisting with work / change orders, submittals, and research. /ph3Responsibilities /h3h3Leadership and Direction /h3ulliPerform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance. /li /ulh3At The Operational And Company Level /h3ulliGreet scheduled visitors and accompany to appropriate area or person. /liliCoordinate and arrange meetings, prepare agendas, reserve, and prepare facilities. /liliCommunicate with internal and external clients, Project Managers, and other staff on project related matters. /liliAct, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients. /liliAct as liaison with corporate headquarters, disseminating information to local office staff accordingly. /li /ulh3Do the Work /h3ulliCompose and edit correspondence in Word and create and maintain spreadsheets in Excel. /liliOrganize and maintain file system, file correspondence and other records. /liliCollect and research data using various company programs. /liliMake copies of correspondence and other printed material. /liliPrepare outgoing mail and correspondence. /liliCompose and type routine correspondence and spreadsheets. /liliServe as backup to receptionist function as required. /liliCreate and track work requests. /liliAssist with the timesheet and invoicing process for assigned departments. /liliReview invoices for accuracy within assigned department. /liliPerform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc. /liliAnticipate future needs and respond to changing situations. /liliManage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads. /liliResearch and prepare reports relating to departmental projects and activities. /liliReceive and screen telephone calls, answer questions, and take accurate messages. /liliHandle all incoming mail, then scan, date, distribute and file. /liliMaintain office supplies inventory, anticipate needed supplies, place and expedite orders for supplies. /liliPerform special projects as assigned. /liliAssist other administrative team members as needed. /li /ulh3Success Metrics and Competencies /h3ulliAbility to work both independently and within a team environment. /liliHighly motivated and problem-solving attitude. /liliStrong sense of urgency in responding to constituents. /liliEffective verbal and written communication skills. /liliStrong work ethic and commitment to quality. /liliSelf-reliance and ability to operate independently with limited direction. /liliEffective working relationship with internal leaders and peers, as well as external clients. /liliAbility to effectively manage multiple time-sensitive tasks. /li /ulh3Qualifications /h3ulliHigh School diploma or equivalent GED required or commensurate relevant experience. /liliAssociates or Bachelor’s degree preferred. /liliThree or more (3+) years of experience in an administrative role; one (1) year administrative experience in relevant industry preferred. /liliProficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). /liliBasic understanding of clerical procedures and systems such as record keeping and filing. /liliProfessional appearance, approach, and demeanor. /li /ulh3About Bowman /h3pAre you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We’re committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow. A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We off