Management Assistent

ppA part of Colgate-Palmolive since 1976, Hill's Pet Nutrition offers the highest-quality pet nutrition available through product lines Prescription Diet® and Science Diet®. Veterinarians worldwide recommend and feed their own pets Hill's products more than any other brand of pet food. /ppAvailable in approximately 80 countries around the world, our extensive line of products includes more than 60 Prescription Diet brand pet foods and more than 50 Science Diet brand pet foods. /ppWe believe all animals should be loved and cared for during their lifetimes. That is why we are proud our pet foods can make a difference in your pet's life. /ppA career at Hill’s Pet Nutrition or Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness. /ppNo Relocation Assistance Offeredbr/Job Number#
- Castiglione delle Stiviere, Lombardia, Italy /ph3Who We Are /h3pColgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name /ppJoin Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. ph3Job Summary: /h3pThe Management Assistant provides secretarial and administrative support to the Management Team, HR department, and plant operations. This role manages site logistics, vendor compliance, facilities, employee travel, internal communication, and employee welfare programs. The position serves as a primary point of contact for external organizations, plant visitors, and third-party service providers. /h3pProvide executive and administrative support to the Leadership Team and cross-functional departments. /ppSchedule and organize meetings, prepare agendas, circulate data, and take meeting minutes. /ppPrepare presentations, reports, correspondence, meeting materials, and other business documents. /ppTrack delivery compliance for routine reporting. /ppProvide secretarial backup to the Leadership Team /ppHandle badge disposal, uniform supply, and locker/safe box assignments. /ppOversee signature registration and corporate credit card applications. /ppDeliver Concur system training and user support. /ppManage travel arrangements, expense reporting and invoicing, ensuring smooth administrative processes by booking travel services, venues, and accommodation, and by monitoring costs and validating travel invoices. /ppHandle logistic reservations, assistance, and fleet/car leasing management. /ppManage plant internal and external communications in partnership with HR. /ppPublish notices, events and visitor announcements on the Video Wall and plant TV screens. /ppCoordinate and organize plant events, recreational activities, and product boxes initiatives. /ppAct as the primary contact for external entities, including local charity organizations. /ppSupervise the legal email and third-party janitorial services. /ppManage general office supplies (stationery, water, oil, etc.) and associated budget management. /ppManage vendors and maintain vendor compliance. /ppProvide support to the EHS team in overseeing the external cleaning contractor, including documentation regularity control (e.g., DURC, safety certificates, distribution checklist) in line with EHS contract and budget guidelines. /ppHandle sensitive and confidential information with the highest level of discretion. /ppOrganize and coordinate leadership meetings, workshops and offsites Manage communications, including emails, phone calls, and requests, ensuring timely responses and appropriate escalation. /ppMaintain accurate records, files, and confidential documentation /ppAssist with the correct administrative handling of orders and invoices via SAP /ppInternal External Customer Focus /pulliItalian and english fluent in writtend and spoken /liliGoogle Suite knowledge /li /ulpCoaching Facilitation /ppBusiness Analytics Financial Acumen /ppEHS Quality Leadership /ppSupply Chain Systems Analysis /pulliSAP system is a plus /li /ulh3Compensation and Benefits /h3pExpected Gross Annual Salary Range: €32.000
- 36.000 gross per year /ppThis position is offered under a permanent employment contract. /ppThe role is governed by the applicable bItalian National Collective Bargaining Agreement (“CCNL”) /b (Contratto Alimentari Industria), including the relevant job classification and economic provisions applicable to the position. /ppThe initial compensation within the above range will be determined on the basis of bobjective, transparent and gender-neutral criteria /b, including professional experience, skills and competencies, qualifications, scope of responsibilities, role requirements, location, applicable CCNL classification and internal company policies. /ppSubject to role el