Executive assistant

6 minuti fa

Roma, Italia Randstad Italia A tempo pieno

Randstad Italia Sp Ais currently recruiting anExecutive Assistantfluent in Chinese on behalf of a prestigious multinational corporation based in Rome. The successful candidate will work closely with the CEO, serving as a strategic pivot between corporate priorities and daily operations.Offer Details: ●Location:Rome ●Contract Type:Outsourcing contract (powered by Randstad) with potential for renewalKey Responsibilities: Calendar & Time Prioritization ●Calendar Ownership:Full management of the CEO's schedule, ensuring seamless appointment optimization and protecting "focus time" blocks for strategic activities. ●Meeting Governance:Ensure all meetings are well-structured (defined agendas, correct attendees, pre-read documentation) while proactively flagging conflicts or priority mismatches. ●Inbox Triage:Autonomous management of the CEO's daily correspondence (Italian, English, and Chinese): triaging, drafting responses, and ensuring no request is left unattended. ●Commitment Tracking:Consistent monitoring of follow-ups and deadlines across internal and external stakeholders, acting as a catalyst to ensure task completion. Execution Support & Coordination ●Business Support:Provide operational support by preparing business proposals, drafting simple contracts, and managing basic invoicing processes. ●Project Monitoring:Track ongoing requests and workflows (internal and external) to ensure adherence to timelines established by the CEO. ●Process Documentation:Assist in the creation and updating of internal procedures and corporate documentation. ●Logistics & Travel Management:End-to-end organization of complex national and intercontinental travel (visas, itineraries, accommodation) and comprehensive expense report management.Candidate Requirements: ●Experience:Minimum of 5 years in similar roles (Executive/Personal Assistant) supporting C-Level executives within structured multinational environments. ●Language Skills:Absolute proficiency ( C2/Native level ) inChinese ,English , andItalian. ●Soft Skills:High level of discretion and confidentiality, sharp problem-solving abilities, exceptional organizational skills, and the ability to manage high-pressure situations. ●Technical Skills:Advanced proficiency in Microsoft Office Suite; familiarity with video-conferencing tools and collaboration platforms (e.g., We Chat Work, Ding Talk).If you are a high-level professional ready to navigate complexity with precision and discretion, we look forward to receiving your application for this pivotal role

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