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Office Administration Coordinator
3 ore fa
Occlutech is a leading specialist provider of minimally invasive cardiac devices, with a mission to improve the quality of life for people with heart conditions. Occlutech has a broad and proven portfolio, based on proprietary technology, and over 200 patents with more than 190,000 products sold. The company markets and sells its products in 80 countries and has approximately 300 employees.
We are now looking for a Senior Back Office Manager , Milan-based, on-site full time, to strengthen our Italian organization at the next possible date.
Reporting directly to the Country Sales Manager Italy, the Senior Back Office Manager plays a central role in ensuring operational, administrative and customer-facing excellence within the Italian market. This role is particularly suited for candidates with proven experience in medical devices and a deep understanding of tendering processes within the hospital environment.
Managing tenders and public procurement processes, including preparation of technical & administrative documentation, submissions, clarifications and follow-up activities within the medical device sector
Overseeing day-to-day back office operations, including customer service, order processing, invoicing, logistics coordination and financial administration
Managing contracts including consignment agreements, bonus schemes, tenders/GPOs, speaker engagements, sponsorships and marketing activities
Managing travel bookings, congress preparation, internal meetings and customer workshops
Handling office administration, documentation systems, internal reporting and archiving
Has 5+ years of experience in a similar Back Office role within the medical device industry
Has solid knowledge of tenders, hospital procurement and back office procedures
Has experience in administration, finance tools and customer service processes
Is fluent in Italian and English
Works on-site full time from our Milan office
Secure position in an innovative medical device company
To apply, please submit your application directly via LinkedIn.
Applications submitted in Italian or English will be equally evaluated.
