Assistant Director, Transfer Advising

4 settimane fa

Villanova Bernareggio Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

Assistant Director, Transfer Advising

To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's .

Posting Details

Posting Number: 20244202S

Position Title: Assistant Director, Transfer Advising

Position Type: Staff

Location: Villanova, PA

Recruitment Type: Internal/External Applicants

Work Schedule: full-time/12-months

Avg Hours Week: 40

Department: 129-A&S Office for Undergraduate Students

Position Summary: Oversee the external and internal transfer student enrollment process in the College of Liberal Arts and Sciences (CLAS). Coordinate with the Office of Undergraduate Admissions and Office of Academic Support for Athletics staff to conduct timely evaluation of courses and update transfer course database and student records. Work closely with the Registrar’s Office and department chairs to reserve seats in courses or to designate sections for transfer students on a proactive timeline and then work closely with the Registrar, students, and department chairs to register students for courses after they deposit. Acts as primary advisor to internal and external transfer students, sharing caseload of advisees with other members of the Office for Undergraduate Students (OUS) advising team, depending on the size of student cohorts. Develop and teach a 1-credit course and other programming for CLAS transfer students. Organize ongoing transfer student activities and events and act as an advocate for the needs of transfer students with various offices at the university.

Duties and Responsibilities:

Manage Course Articulation and Scheduling for CLAS Transfer Students
  • Conduct preliminary assessment of transcripts and syllabi to determine transfer credit for approximately 200-300 applicants per year. Upon student entry to the College, reassess transfer course credit, contacting appropriate stakeholders for approval as needed. Reassess updated transcripts for courses that were ‘in-progress’ during the initial evaluation. Routinely update transfer course equivalency database.
  • Manage the course registration process for all incoming CLAS transfer students by ongoing communication with students and coordinating with chairs/faculty/staff members in other University offices and departments.
  • Create individualized course schedules by registering new transfer students for all needed courses during their first semester of enrollment.
  • Use judgement to evaluate the need for additional sections of courses and communicate with the Dean, OUS, Departments and Registrar to create new sections of courses.
Advise Students
  • Act as primary academic advisor for all internal transfers to CLAS from other VU Colleges.
  • Act as primary advisor for a caseload of external transfer students (sharing that caseload as needed depending on the size of incoming cohort with OUS Faculty Advisors).
  • Meet with students to discuss potential majors, minors and time to degree completion.
  • Advise students on how to register for courses to keep them on track for graduation. Refer students to other support offices on campus as needed.
Communicate with Stakeholders and Coordinate Programming
  • Work collaboratively with other University stakeholders, including Athletics, Registrar, Admissions, LSS, CASA, etc. to support incoming transfer students. Coordinate with Admissions Office staff and Athletics to respond quickly to queries regarding course evaluation and total transfer credits permitted. Must be familiar with 40+ majors and 60+ minors in CLAS as well as Core Curriculum requirements.
  • Meet with prospective students and their families to answer questions.
  • Act as primary OUS point person for questions and processes for AP and Dual Enrollment course equivalencies, as well as summer course elsewhere approval for current VU students.
  • Coordinate Transfer Student Orientation Programming for CLAS Academic Portion of Orientation. Work closely with student life and student transfer leaders.
  • Teach a 1-credit advising course for Transfer Students under the direction of Director and Associate Director for Academic Advising.
Contribute to OUS Academic Advising Projects
  • As an active member of the OUS Advising team, assist with projects and with general student or faculty questions as needed.
  • Attend Transfer Student Events and Admission Events on occasional evenings or weekends. Additional projects as assigned by Assistant Dean, Director or Associate Director.

Minimum Qualifications:

  • Bachelor’s degree required. Master’s degree preferred. Preferably in a liberal arts and sciences discipline.
  • Familiarity with the academic policies and procedures of a university and preferably CLAS curriculum.
  • At least two years of academic advising experience at the college level required. Must have understanding of the academic, personal and professional needs of transfer and undergraduate students.
  • Excellent interpersonal, written and verbal communication skills required to meet with students, staff, faculty and parents. Ability to work effectively as part of a team in a service environment with frequent interruptions.
  • Proficiency using Microsoft Office programs and competence with a variety of software applications including CRMs, databases, form management, etc.

Preferred Qualifications:

  • Commitment to developing the academic, professional and personal well-being of students.
  • A willingness and ability to work with students on a case-by-case basis to effectively address a wide variety of academic and personal circumstances.
  • Skills in setting priorities based on the importance of job responsibilities.

Physical Requirements and/or Unusual Work Hours:

n/a

Special Message to Applicants:

Posting Date: 11/06/2024

Closing Date (11:59pm ET):

Salary Posting Information: Commensurate with experience. Salary Band: 13 Job Classification: exempt

References Needed

Minimum Number of References Needed: 3

Maximum Number of References Needed: 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How did you first hear of this employment opportunity?
  • Indeed.com
  • Higheredjobs.com
  • LinkedIn
  • Glassdoor
  • Chronicle Vitae
  • Academic Keys
  • PA CareerLink/JobGateway
  • Professional Affiliation/Trade Website
  • Diversity Association/Publication Website
  • Advertisement in Academic or Professional Publication
  • Referred by a current employee
  • Referred by a friend, family member, or former employee
  • Heard about it at a conference or career fair
  • Browsing the Villanova website
  • Cabrini University employee
  • Other
  • * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

(Open Ended Question)

Documents needed to complete your application:

Required Documents
  • Cover Letter / Letter of Interest
  • Resume / Curriculum Vitae
Optional Documents #J-18808-Ljbffr

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