BID Manager

1 mese fa

Roma, Italia ALSTOM Gruppe A tempo pieno

Location: Roma, RM, IT

Company: Alstom

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

JOB TITLE & JOB CODE

PURPOSE OF THE JOB

  • Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.

ORGANISATION

Organisation structure (job belongs to..)

Reports directly to:

Other reporting to:

NA

Direct reports:

NA

Network & Links

Internal

  • Tender team,
  • Involved units,
  • Platform,
  • Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc.)

External

  • Partners & Customer if applicable

MAIN RESPONSABILITIES

  • Pretendering (when relevant):
    • Co-ordinate internal activities to identify and understand Customer's needs
    • Promote the Company and its product
    • Co-ordinate internal activities to influence Customer Specification
  • Ensure compliance with applicable Alstom rules & instructions
    • PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.
  • Work in close relationship with Tender Leader and the full tender team including other Sub-System bid managers
    • Build in liaison with the Tender Leader the schedule to prepare the offer
    • Prepare & Issue the Instructions for Quotation (IFQ)
    • Support Tender Leader in defining bid commercial strategy
    • Support Tender Leader with Partners
    • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc.)
    • Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
    • Support Tender Leader in the updating of the information in Wall.C
  • Support to manage the budget according to Tender Costs Authorization Process
  • Propose the offered solution
    • Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
    • Agree with the Platform and the Tender Leader how gaps are addressed
    • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
    • Prepare compliance matrix
  • Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
    • Identify, analyze and evaluate QCD gaps & manage the QCD review
    • Define interfaces and allocate between actors the cost targets, contractual obligations
    • Check, challenge and properly consolidate documented commitments
  • Prepare the documentation necessary to submit to Customer
    • Prepare the technical description of offered solution
    • Prepare the technical clause by clause and/or list of derogations
    • Prepare the project master schedule
    • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
    • Prepare administrative documentation upon delegation by Tender Leader.
  • Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract ...) and traceability until contract signature (Tender Logbook)
  • Participate to the contract negotiations
  • Attend Customer negotiation meetings
  • Verify feasibility of evolutions requested versus the offered and approved reference
  • Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
  • Ensure that all Customer questions have been answered, in line with commercial strategy
  • Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
  • Support Project Manager in first project review (CPR0) preparation

Performance measurements : (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)

  • Provide documents in time in compliance with the tender requirements
  • Gap between Tender Review Meeting (TRM) and Project Review (CPR0)
  • Compliance with Tender cost budget
  • Data updated and recorded in Wall.C

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

Experience

Mandatory:

  • Experiences on project/Bid Management background especially on costing, planning & risk management
  • Railway industry
  • Knowledge of railway products and systems
  • Good knowledge of financial (rules to build consolidated costs, cash curve, hedging, ...), contractual (bonds & guarantees, ...) and legal (obligations, penalties, ...) aspects to be able to interface with internal relevant parties, and assess impacts on costing
  • Teamworking
  • High communications skills, reporting capabilities
  • Sense of anticipation
  • Negotiation skills; Customer oriented
  • English (Mandatory a good level); French (desirable)

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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