Personal Assistant

3 settimane fa

Florence Italy Metropolitan Area, IT Borgo Santo Pietro Lifestyle Group A tempo pieno

Borgo Lifestyle Group is a dynamic and rapidly growing company with a strong international presence in the luxury lifestyle industry. Our growth is fueled by a passion for creativity and a relentless pursuit of excellence. We are looking for like-minded individuals to join us in our vibrant work environment. Based in Florence, the Borgo Lifestyle Group is a collection of luxury lifestyle companies which includes Borgo Santo Pietro, a 5-star luxury boutique hotel that includes two restaurants, Borgo Santo Pietro Saporium and Trattoria sull’Albero, and a holistic Spa; Saporium Firenze, a Michelin star restaurant in Florence; Yacht Satori, a custom yacht with the shape of a traditional schooner but all the amenities of a world-class racing yacht; PN Homes Constructions, a construction company specialised in the refurbishment of historic properties in Italy and the UK; Seed to Skin Tuscany, luxury skincare line known for Green Molecular Science products and spa-focused approach that can be found in the top spas and retailers worldwide. To assist in a fast-paced and vibrant creative environment, we are looking for a full-time bilingual Executive Personal Assistant to the Owner, based at the company’s head offices in Florence. The ideal candidate is highly organized, discreet, and resourceful, with strong negotiation and problem-solving skills. A refined sense of taste, style, and structure is essential to thrive in this dynamic role. What You’ll Do Be the Right Hand: Provide seamless one-to-one support to the Owner across both professional and personal matters, ensuring priorities are managed with precision and care. Orchestrate the Schedule: Manage calendars, appointments, and meetings, ensuring smooth coordination across a fast-moving agenda. Master the Journey: Plan, book, and oversee all travel arrangements — from flights and accommodation to logistics and itineraries. Connect the Dots: Serve as the main point of contact between the Owner and internal teams, clients, and external partners, maintaining clear and professional communication at all times. Source & Negotiate: Conduct research and sourcing for products, suppliers, and services, handling negotiations and procurement with efficiency and discretion. Protect What Matters: Handle confidential information with the utmost integrity, sensitivity, and professionalism. Who You Are You bring at least 3 years of experience as a Personal Assistant to a senior executive, thriving in fast-paced, dynamic environments. Fluent in English and Italian, you express yourself with clarity, elegance, and confidence — both in writing and speech. You excel at multitasking, time management, and prioritization, effortlessly managing multiple deadlines. You remain composed under pressure and can quickly adjust to last-minute changes or unexpected needs. You have an excellent sense of style and aesthetic judgement, aligning naturally with the creative and luxury world. Proficient in Microsoft Office, Google Suite, and comfortable managing data, budgets, and digital communication tools. You’re confident in securing the best outcomes while maintaining professionalism and positive relationships. You anticipate needs, solve problems proactively, and operate with full discretion and reliability.

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