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Finance Assistant

4 mesi fa

Trieste, Friuli Venezia Giulia, Italia UNESCO A tempo pieno
Overview

  • Post Number: 1ITSC0924TP, 1ITSC0926TP, 1ITSC0994TP, 1ITSC1061TP, 1ITSC1070TP
  • Grade: G-5
  • Parent Sector: Natural Sciences Sector
  • Duty Station: Trieste
  • Job Family: Natural Sciences
  • Type of Contract: Fixed Term
  • Duration of Contract: 2 years, renewable
  • Recruitment Open to: Internal and external candidates
  • Application Deadline: 15-MAY-2024 (Extended)

UNESCO Core Values: Commitment, Integrity, Respect, Professionalism

Only candidates entitled to work in the E.U. may apply for this position

Overview of the Functions of the Post

Established in 1964 by Nobel Laureate Abdus Salam in Trieste, the Abdus Salam International Centre for Theoretical Physics (ICTP) aims to empower scientists from developing countries by providing them with education and skills for successful careers, contributing to the retention of scientific talent in the developing world. For over 50 years, ICTP has been pivotal in enhancing scientific expertise globally.

Reporting to the Director, ICTP, and supervised by the Financial and Budget Unit or Programs and Advancement of Conference Support Services Unit, incumbents will handle entitlements of fellows and visitors, following internal procedures and UNESCO regulations. They will assist in logistical support, ticket arrangements, payment processing, and record-keeping.

Additionally, they will review agreements with external scientific organizations, ensuring adherence to rules and cost-effectiveness.

Key responsibilities include:

General Accountability

  • Act as certifying officer within delegated authority
  • Prepare correspondence and reports
  • Maintain files and reference systems
  • Assist in budget and financial report preparation
  • Verify accuracy and consistency of reports
  • Provide guidance on administrative rules and procedures

Finance Accountability:

  • Inform supervisor of financial status
  • Handle accounting transactions
  • Process payment requests
  • Ensure compliance with financial regulations
  • Compile financial data and reports
  • Assist staff with financial procedures

Visitor Services Accountability:

  • Validate entitlements and claims
  • Arrange transport
  • Maintain records

Outside and External Activities Accountability:

  • Review external agreements
  • Verify reports and documentation
  • Identify errors and anomalies
  • Coordinate with external offices for payments
Competencies (Core / Managerial)

Accountability, Communication, Innovation, Knowledge sharing, Planning, Professionalism, Results focus, Teamwork


Required Qualifications

Education

  • Completion of secondary or vocational school

Work Experience

  • Minimum five years in Finance, Accounting, or Budgeting
  • Proficiency in accounting procedures and ERP systems

Skills and Competencies

  • Strong analytical skills
  • Efficient under pressure
  • Reliable with service-oriented attitude
  • Effective prioritization and organization
  • Good team collaboration

Language

  • Excellent English, good Italian
Desirable Qualifications

Education

  • Post-secondary finance education and certification

Work Experience

  • Experience in international scientific or educational organizations

Skills and Competencies

  • Interpretation of finance policies
Benefits and Entitlements

UNESCO offers basic salary and benefits such as annual leave, family allowance, medical insurance, and pension. Starting salary is approximately Euros.

For full benefits details, refer to the Guide to Staff Benefits.

Selection and Recruitment Process

Candidates must complete an online application with accurate information via the UNESCO careers website. Evaluation is based on vacancy criteria, including possible tests and interviews conducted remotely.

Communication methods may include video or teleconference for assessment. Only selected candidates will proceed, subject to reference checks.


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UNESCO prioritizes efficiency, competence, and integrity in staff appointments, maintaining a zero-tolerance policy against harassment. Diversity and gender parity are central to UNESCO's recruitment efforts, encouraging applications from underrepresented regions and diverse backgrounds for confidential consideration. Mobility is required for international positions. No fees are charged during the recruitment process.