Executive Assistant

2 mesi fa


Trieste, Italia HHLA PLT Italy S.r.l. A tempo pieno

The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo. The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway.

Executive Assistant

Trieste, Via degli Alti Forni snc.

HHLA PLT Italy S.r.l.

Transport/Logistik/Containerumschlag

**Purpose of the job**

Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

**Responsabilities**:

- Assist with agenda management for the CEO, including scheduling meetings, appointments, and events, and making travel arrangements as required
- Provide administrative support, including managing and drafting correspondence and organizing documents between the different departments and with the relevant Public Authorities
- Maintaining comprehensive and accurate records
- Organizing and coordinating meetings, including scheduling, sending reminders, and organizing catering when necessary
- Collaborate with Finance department in the organization and minutes recording of Board of Directors or other sensitive meetings
- Draft administrative documentation including official presentations, communications, and documents.
- Handle sensitive information with a high level of discretion and confidentiality
- Organize external visits/events as needed (e.g. HHLA headquarters management, authorities)

**Requirements**:

- Bachelor degree (preferably in Economics, Linguistics, Communications or similar)
- Proven experience as an Executive Assistant or similar administrative role
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Ability to multitask and prioritize daily workload
- High level of discretion and confidentiality
- Fluent spoken and written Italian is a must
- Fluent spoken and written English is a must
- German in a plus
- MS Office proficiency
- Valid EU work permit
- Willing to relocate to Trieste at short notice

HHLA PLT Italy is part of HHLA Group, with over 6.400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.


  • Executive Assistant

    4 settimane fa


    Trieste, Friuli Venezia Giulia, Italia Manpowergroup A tempo pieno

    Job Summary: We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO and management team. The successful candidate will be responsible for managing the CEO's agenda, scheduling meetings, and making travel arrangements. Additionally, they will provide administrative support, including drafting...


  • Trieste, Friuli Venezia Giulia, Italia Manpowergroup A tempo pieno

    Per azienda cliente che opera nel settore portuale, stiamo cercando un Executive Assistant con Inglese C1. Il tuo ruolo principale sarà quello di assistere il CEO nella gestione dell'agenda, nella pianificazione di incontri, appuntamenti ed eventi, nonché nell'organizzazione dei viaggi di lavoro. Sarai responsabile dell'organizzazione e coordinamento di...


  • trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo.The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway.Executive Assistant Purpose of the...


  • Trieste, Italia KPMG A tempo pieno

    We believe in the highest standards. After all, the first step to ensuring high-quality services for our clients is to operate internally at the highest levels. The professionals in KPMG's Support have the fundamental task of supporting the daily activities of colleagues in the Business with dedication and proactivity. For our office in **Trieste**, we are...


  • trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo. The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway.Executive AssistantPurpose of the...


  • trieste, Italia Hhla Plt Italy S.R.L. A tempo pieno

    The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo.The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway.Executive Assistant Trieste, Via...

  • Executive Assistant

    4 settimane fa


    Trieste, Italia Hamburg Port Consulting GmbH A tempo pieno

    The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo. The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway. Executive Assistant Purpose of...

  • Executive Assistant

    4 settimane fa


    Trieste, Italia HHLA PLT Italy S.r.l. A tempo pieno

    The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo. The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway. Executive Assistant Trieste,...


  • Trieste, Italia HHLA A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l. Transport/Logistics/Container Handling**Purpose of the job** Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. **Responsabilities**: - Assist with agenda...


  • trieste, Italia Hhla A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l.Transport/Logistics/Container Handling Purpose of the job Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.Responsibilities: Assist with agenda management for the CEO,...

  • Porto Assistant

    4 giorni fa


    Trieste, Friuli Venezia Giulia, Italia Manpowergroup A tempo pieno

    Per azienda cliente che opera in ambito portuale, siamo alla ricerca di un Executive Assistant con Inglese C1. Il tuo ruolo principale sarà quello di assistere il CEO nella gestione dell'agenda, nella pianificazione di incontri e eventi. Ti occuperai di fornire supporto amministrativo, gestendo la corrispondenza e l'organizzazione dei documenti tra i...

  • Executive Assistant

    3 giorni fa


    trieste, Italia Manpower A tempo pieno

    Executive Assistant at Trieste,Transport/Logistics/Container HandlingPurpose of the jobSupport the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.Responsabilities:Assist with agenda management for the CEO, including scheduling...

  • Executive Assistant

    4 settimane fa


    Trieste, Italia HHLA A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l. Transport/Logistics/Container Handling Purpose of the job Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Responsibilities: Assist with agenda management for...


  • trieste, Italia Manpowergroup A tempo pieno

    Executive Assistant at Trieste, Transport/Logistics/Container Handling Purpose of the job Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.Responsabilities: Assist with agenda management for the CEO, including scheduling...

  • Executive Assistant

    1 settimana fa


    Trieste, Friuli Venezia Giulia, Italia Tbwa ChiatDay Inc A tempo pieno

    Executive Admin Job DescriptionWe are seeking a highly organized and detail-oriented Executive Admin to provide comprehensive support to our executive team. The ideal candidate will possess excellent communication skills and be able to multitask, prioritize, and adapt to changing priorities in a fast-paced environment.Responsibilities:Manage schedules for...


  • trieste, Italia Manpower Italia Srl A tempo pieno

    Autore annuncio: Manpower Italia srl Zona lavoro: TRIESTE, Trieste Data pubblicazione: 05 ottobre 2024 Descrizione offerta: Settore: amministrazione Orario di lavoro: Full time Contratto: Assunzione Diretta Luogo di lavoro: TRIESTE Executive Assistant at Trieste, Transport/Logistics/Container Handling Purpose of the job: Support the CEO primarily and provide...


  • trieste, Italia Manpower Italia Srl A tempo pieno

    Autore annuncio: Manpower Italia srlZona lavoro: TRIESTE, TriesteData pubblicazione: 05 ottobre 2024Descrizione offerta: Settore: amministrazioneOrario di lavoro: Full timeContratto: Assunzione DirettaLuogo di lavoro: TRIESTEExecutive Assistant at Trieste,Transport/Logistics/Container HandlingPurpose of the job:Support the CEO primarily and provide...


  • Trieste, Friuli Venezia Giulia, Italia ManpowerGroup A tempo pieno

    Executive AssistantJoin ManpowerGroup, a global leader in employment services, as an Executive Assistant. This role is a key part of our team, supporting the CEO and management team to ensure the company's goals and objectives are met.Key Responsibilities:Manage the CEO's agenda, scheduling meetings, appointments, and events, and making travel arrangements...


  • trieste, Italia Theartgorgeous A tempo pieno

    Descrizione dell'Azienda/Istituzione/OrganizzazioneFounded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long...


  • Trieste, Friuli Venezia Giulia, Italia ManpowerGroup A tempo pieno

    Executive Assistant Opportunity at ManpowerGroupWe are seeking a highly skilled and organized Executive Assistant to support our CEO and management team at ManpowerGroup, a leading global workforce solutions company with over 6,400 employees worldwide.Key Responsibilities:Provide administrative support to the CEO, including scheduling meetings, appointments,...