Executive Assistant

2 mesi fa

Trieste, Italia HHLA A tempo pieno

Trieste, Via degli Alti Forni SNC

HHLA PLT Italy S.r.l.

Transport/Logistics/Container Handling

Purpose of the job

Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

Responsibilities:

Assist with agenda management for the CEO, including scheduling meetings, appointments, and events, and making travel arrangements as required

Provide administrative support, including managing and drafting correspondence and organizing documents between the different departments and with the relevant Public Authorities

Monitor and manage certified email account (PEC) distributing to the relevant stakeholders

Maintain comprehensive and accurate records

Organize and coordinate meetings, including scheduling, sending reminders, and organizing catering when necessary

Collaborate with Finance department in the organization and minutes recording of Board of Directors or other sensitive meetings

Draft administrative documentation including official presentations, communications, and documents.

Handle sensitive information with a high level of discretion and confidentiality

Organize external visits/events as needed (e.g. HHLA headquarters management, authorities)

Requirements:

Bachelor degree (preferably in Economics, Linguistics, Communications or similar)

Proven experience as an Executive Assistant or similar administrative role

Excellent written and verbal communication skills

Strong organizational and planning skills

Ability to multitask and prioritize daily workload

High level of discretion and confidentiality

Fluent spoken and written Italian is a must

Fluent spoken and written English is a must

German is a plus

MS Office proficiency

Valid EU work permit

Willing to relocate to Trieste at short notice

HHLA PLT Italy is part of HHLA Group, with over 6,400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

Does this spark your interest? Then apply for a job with us

If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application.

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