Executive Assistant

1 mese fa

trieste, Italia Manpower A tempo pieno

Executive Assistant at Trieste,Transport/Logistics/Container HandlingPurpose of the jobSupport the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Responsabilities:Assist with agenda management for the CEO, including scheduling meetings, appointments, and events, and making travel arrangements as required Provide administrative support, including managing and drafting correspondence and organizing documents between the different departments and with the relevant Public Authorities Monitor and manage certified email account (PEC) distributing to the relevant stakeholders Maintaining comprehensive and accurate records Organizing and coordinating meetings, including scheduling, sending reminders, and organizing catering when necessary Collaborate with Finance department in the organization and minutes recording of Board of Directors or other sensitive meetings Draft administrative documentation including official presentations, communications, and documents.
Handle sensitive information with a high level of discretion and confidentiality Organize external visits/events as needed (e.g.
HHLA headquarters management, authorities) Requirements:Bachelor degree (preferably in Economics, Linguistics, Communications or similar)Proven experience as an Executive Assistant or similar administrative roleExcellent written and verbal communication skillsStrong organizational and planning skillsAbility to multitask and prioritize daily workloadHigh level of discretion and confidentialityFluent spoken and written Italian is a mustFluent spoken and written English is a mustGerman in a plusMS Office proficiency Group, with over 6.400 employees worldwide.
Executive Assistant at Trieste,Transport/Logistics/Container Handling Purpose of the jobSupport the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
Responsabilities:Assist with agenda management for the CEO, including scheduling meetings, appointments, and events, and making travel arrangements as required Provide administrative support, including managing and drafting correspondence and organizing documents between the different departments and with the relevant Public Authorities Monitor and manage certified email account (PEC) distributing to the relevant stakeholders Maintaining comprehensive and accurate records Organizing and coordinating meetings, including scheduling, sending reminders, and organizing catering when necessary Collaborate with Finance department in the organization and minutes recording of Board of Directors or other sensitive meetings Draft administrative documentation including official presentations, communications, and documents.
Handle sensitive information with a high level of discretion and confidentiality Organize external visits/events as needed (e.g.
HHLA headquarters management, authorities) Requirements:Bachelor degree (preferably in Economics, Linguistics, Communications or similar)Proven experience as an Executive Assistant or similar administrative roleExcellent written and verbal communication skillsStrong organizational and planning skillsAbility to multitask and prioritize daily workloadHigh level of discretion and confidentialityFluent spoken and written Italian is a mustFluent spoken and written English is a mustGerman in a plusMS Office proficiency

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