Office Manager

13 ore fa

Milan, Lombardy, Italia Silanos Tempo pieno

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We’re looking for an Office Manager to ensure smooth day-to-day operations at our headquartersin Pioltello (MI).If you’re organized, professional, and enjoy supporting people and keeping everything runningefficiently, join Silanos and help us deliver excellence every day.

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About the positionAbout Us

Silanos is a leading manufacturer of professional warewashing solutions, known for Italian quality, innovation, and reliability. Joining Silanos means being part of a dynamic and people-oriented environment, where professionalism, efficiency, and attention to detail define our daily work.

Role Overview

The Office Manager ensures the smooth and professional operation of front-desk and office activities. This role manages incoming communications, welcomes visitors, coordinates administrative and logistical tasks, and supports the management team in daily organizational matters. It plays a key role in maintaining Silanos’ professional image and ensuring an efficient, well-organized office environment.

Key ResponsibilitiesReception and Communication

Handle incoming phone calls professionally, providing assistance or redirecting to the appropriate department.
Coordinate callbacks and follow up on pending communications.
Manage incoming and outgoing correspondence, including mail, parcels, and documents.

Visitor Management

Welcome and assist visitors, ensuring a courteous and professional first impression.
Offer refreshments and prepare meeting rooms.
Maintain visitor logs and manage access when needed.

Office and Administrative Support

Monitor and maintain office supplies, beverages, and stationery.
Coordinate travel arrangements (flights, hotels, taxis, logistics).
Manage service suppliers (office equipment, cleaning, gardening, car pool) and related budgets.
Support meeting organization and internal coordination.
Ensure tidiness and order in shared areas.

Internal Coordination

Facilitate communication between departments and management.
Support the leadership team with logistical or administrative tasks.
Liaise with suppliers and service providers for deliveries and maintenance.

Requirements

Fluent spoken and written English.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficiency with Microsoft Office and Outlook.
Reliability, discretion, and attention to detail.

Preferred Skills

Knowledge of additional languages (Italian, French, Spanish, or German).
Previous experience in office management, reception, or administrative roles.
Familiarity with administrative processes in professional or industrial environments. xysqume
Problem-solving skills and proactive attitude.

Office Manager

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