Employee File Retrieval

2 settimane fa

Rome, Italia GraceMark Solutions A tempo pieno

Job Title: Employee File Retrieval & Review Specialist (Italy) Location:Romagnano Mill, Italy (Onsite) Employment Type:Contract (3 weeks) Rate:To be confirmed (Target: ~$14 USD/hour) Experience Level:Entry to Mid-Level Position Overview We are seeking detail-oriented professionals to support a global HR compliance project in Italy. This role involves locating, organizing, and reviewing historical employee files—both physical and digital—to ensure accuracy and completeness for compliance purposes. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently in environments where records may be archived or difficult to access.Open to non-HR backgrounds —data clerks, records specialists, administrators, or anyone with file review experience are encouraged to apply. Key Responsibilities File Retrieval & Organization Locate and collect employee records from various storage locations, includingphysical archives, boxes, closets, and digital systems Visit on-site and off-site storage areas as needed to retrieve files Organize and categorize files according to project guidelines Data Review & Documentation Assess employee files for completeness, accuracy, and compliance with project standards Document findings, maintain detailed logs of retrieved files, and track progress Report inconsistencies, missing documents, or discrepancies to project leads Handle confidential information in compliance with data privacy regulations Collaboration & Problem-Solving Work closely withregional HR teams and procurement partners Coordinate efforts across locations and escalate issues as needed Investigate and resolve problems related to missing or misfiled records Qualifications Required Experience Experience inrecords management, data entry, administration, or similar roles Strong attention to detail and organizational skills Ability to work independently and manage time effectively Comfortable handling confidential information Open to Backgrounds Data Clerks, Records Specialists, Administrative Assistants, Document Controllers Professionals experienced inreviewing, sorting, and organizing files or data Immediate joinerspreferred Technical & Soft Skills Proficiency inMicrosoft Office(Excel, Word, Outlook) Familiarity with document management systems is a plus Strong problem-solving and investigative abilities Good communication skills for team collaboration Challenges & Expectations High Volume:Large quantities of files, some dating back decades Physical Demands:Files stored in boxes or off-site locations may require lifting and searching Complexity:Incomplete or misfiled records will need investigative tracking Time Sensitivity:Fast-paced, deadline-driven project requiring adaptability Global Coordination:Collaboration across regions and time zones Work Environment 100% Onsiteat Romagnano Mill, Italy 3-week contractwith potential follow-up based on project needs Mix of office and physical archive environments May involve movement between storage locations on-site

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