Finance & Administrative Officer

4 settimane fa

Padova, Italia Buscojobs A tempo pieno

OVERVIEW

Post Number : 1ITADM0006RP

Grade : P-3

Parent Sector : Sector For Administration and Management (ADM)

Duty Station : Venice

Job Family : Administration

Type of contract : Fixed Term

Duration of contract : 2 years, renewable with possibility of extension

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 09-DEC-2024

UNESCO Core Values : Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The Finance and Administrative Officer is responsible for providing a range of administrative management support activities to the UNESCO Regional Office in Venice and its Antennas. He/She reports directly to the Director of the Office with a functional reporting line to the ADG/ADM. On matters of financial internal control, he/she receives a delegated authority from the Chief Finance Officer as certifying officer.

He/She will receive policy guidance/instructions from Bureau of Financial Management, Human Resources Management, Bureau of Strategic Planning and Programme Sector ADGs on their respective areas of responsibilities. He/She will be assisted in the discharge of his/her duties by the Administrative Support Section.

General Accountabilities

  • Advise and support the Director of the UNESCO Regional Office in Venice on all administration, budget, financial, human resources, premises-related and security matters.
  • Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of financial and human resources, as well as with provisions of Host Country Agreement.
  • Maintain proper inventory, filing and recording systems.
  • Ensure that the assets of the organization are safeguarded at all times.
  • Represent the UNESCO Regional Office in Venice in inter-agency management coordination mechanisms.
  • Liaise with the host country authorities on logistical matters.
  • Assist and advise the Director in the negotiation of lease agreements as applicable.

Financial and Budgetary Accountabilities

  • Advise the Director in budget preparation.
  • Monitor execution of Regular Budget and extra-budgetary resources.
  • Ensure that managers are aware of budgetary principles and facilitate their training when required.
  • Liaise with UNESCO's central services on budgetary issues.
  • Ensure the financial resources and expenditures are fully accounted for.
  • Act as Certifying Officer ensuring compliance with regulations.
  • Set up proper accounting procedures and internal control systems.
  • Ensure efficient local banking arrangements.
  • Ensure procurement of equipment and supplies are in line with rules and procedures.

Human Resources Management

  • Advise the Director on staff related matters.
  • Provide explanations to staff on their rights and duties.
  • Administer day to day HR issues and ensure appropriate follow-up.
  • Liaise with HRM on local UN harmonization and alignment.

Safety and Security

  • Assist the Director in ensuring compliance with UN Common security policies.
  • Act as the Focal Point for safety and security of UNESCO personnel.
  • Collaborate with the Designated Official for Security.

COMPETENCIES (Core / Managerial)

  • Communication
  • Accountability
  • Innovation
  • Knowledge sharing and continuous improvement
  • Planning and organizing
  • Results focus
  • Teamwork
  • Professionalism

REQUIRED QUALIFICATIONS

Education

Advanced university degree (Master's or equivalent) in Finance, Business Administration, Accounting, or closely related fields.

Work Experience

Minimum 4 years of relevant professional experience in administration, finance, accounting or related areas, preferably at least 2 years at the international level.

Skills and competencies

  • Demonstrated analytical and organizational skills.
  • Experience in financial management of voluntary contributions.
  • Knowledge of institutional UNESCO mandates in the region.
  • Experience in supervising and leading teams.
  • Effective communication skills.
  • Ability to build relationships with key partners.
  • Problem-solving skills in HR, finance, and budget.
  • Ability to provide quality and timely support.
  • Ability to work in a multicultural environment.
  • Good IT skills, knowledge of ERP and financial management tools.

Languages

Excellent knowledge of English and a fair knowledge of French.

DESIRABLE QUALIFICATIONS

Education

Professionally recognized accountancy qualification.

Work Experience

  • Experience in international organizations or UN agencies.
  • Experience working in the field.
  • Experience in the use of SAP.

Languages

  • Knowledge of another UNESCO official language.
  • Knowledge of Italian.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and benefits including 30 days annual leave, family allowance, medical insurance, pension plan, etc.

The approximate starting annual salary for this position is USD 86,435.

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