Office & Facilities Coordinator
3 settimane fa
Join to apply for theOffice & Facilities Coordinatorrole atNorton Rose Fulbright .Norton Rose Fulbright is a global law firm with over 50 offices and 7,000 employees worldwide. We provide leading corporate and financial institutions with a full business law service. Our strategy and culture are closely intertwined, and we understand that pioneering work occurs when people have room to move and think beyond boundaries. We are looking for innovative, commercial people who value the work they do.The Role The Office & Facilities Coordinator is responsible for day‑to‑day operational management of the office, ensuring a safe, efficient, and welcoming environment for employees, clients, and visitors. The role involves supervising reception, managing suppliers and contracts, coordinating internal events, and working collaboratively with global teams to implement company policies and standards.Key ResponsibilitiesOversee daily office operations and supervise facilities and front office teams.Ensure reception, client areas, and offices reflect brand and standards.Manage maintenance, safety, refurbishments, and overall appearance of the workspace.Maintain strong relationships with suppliers, landlords, and building managers.Monitor and manage office budget effectively.Manage physical access controls and office security.Support onboarding of new joiners, including workspace setup and welcome kits.Assist with day‑to‑day logistics and ad‑hoc requests from leadership.Participate in monthly operations meetings, cooperating with COO, IT, Finance, and HR.Procurement & Supplier ManagementManage procurement of office supplies and services (furniture, stationery, catering, cleaning, travel).Administer contracts and monitor supplier performance, service quality, and costs.Collaborate with global operations teams to ensure consistency, quality, and compliance.Health & SafetyCoordinate with HR and external consultants to ensure full compliance with health and safety regulations.Organize training for fire wardens and first aid officers.Keep evacuation plans and safety signage up to date.Archiving & Confidential WasteManage document archiving procedures and relationships with external storage providers.Ensure secure disposal of confidential materials in line with internal policies.Travel ManagementLiaise with global travel team to implement travel policies locally.Events & CommunicationSupport internal organisational events (team socials, celebrations, seminars).Manage internal communications (travel updates, office announcements).Support client and recruitment events from a facilities and catering perspective.Key Skills and ExperienceHighly organized, proactive, and service‑oriented professional.Experience in office management, facilities, or operations.Excellent communication skills in Italian and English.Ability to manage multiple tasks and stakeholders with professionalism and discretion.Collaborative mindset and attention to detail.Strong proficiency in Excel and Microsoft Office tools.Diversity, Equity, and Inclusion We are proud to be an equal opportunities employer. We strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. We offer access to programmes and services that nurture health and wellbeing, and we provide accommodations for all candidates.Seniority Level Entry levelEmployment Type Full‑timeJob Function Management and Manufacturing; Law Practice#J-18808-Ljbffr
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Facilities Operations Coordinator
2 giorni fa
Milan, Italia Altro A tempo pienoA leading global facilities management company is looking for a Facilities Coordinator to enhance client satisfaction and ensure smooth operations. This entry-level role requires a high school diploma and over 5 years of relevant experience in a facilities management environment. The ideal candidate will possess expert knowledge of Microsoft Office and...
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Facilities Events Coordinator
3 settimane fa
Milan, Italia Altro A tempo pienoJoin to apply for the Facilities Events Coordinator role at JLLThe Facilities Events Coordinator role responsible for managing, coordinating, supporting and facilitating client business events across the site as well as assisting the facilities manager in all aspects of client satisfaction.The role is supported by the facilities team and reports into the...
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Facilities Coordinator
2 giorni fa
Milan, Italia Altro A tempo pienoAbout the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.What You'll DoWork with clients, contractors and CBRE management to make sure the implementation and respect of contractual agreements, procedures and policies.Coordinate staff and suppliers to...
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Italy On-Site Facilities Coordinator
1 settimana fa
Milan, Italia Settore immobiliare A tempo pienoA leading real estate services firm is seeking a Facilities Coordinator in Milan or Agrate Brianza. This role involves managing day-to-day operations, engaging with stakeholders, and ensuring service quality on site. The ideal candidate has experience in facilities management, speaks fluent Italian and English, and boasts strong communication and...
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On-Site Facilities Coordinator — Italy
2 settimane fa
Milan, Italia Settore immobiliare A tempo pienoA leading real estate company in Milan is seeking a Facilities Coordinator to support the Facilities Manager. You will manage daily operations, coordinate with vendors, and ensure service quality across multiple sites. Ideal candidates will be fluent in Italian and English with relevant facilities management experience. This role emphasizes proactive...
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On-Site Facilities Coordinator – Milan/Pavia
2 settimane fa
Milan, Italia Settore immobiliare A tempo pienoUn'importante società di gestione immobiliare cerca un Coordinatore Facilities per supportare la gestione quotidiana delle strutture a Milano. Il candidato ideale avrà esperienza nella gestione delle strutture e sarà responsabile della qualità dei servizi. Si richiede fluente conoscenza dell'italiano e dell'inglese, ottime capacità comunicative e una...
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Facilities Coordinator
3 settimane fa
Milan, Italia Altro A tempo pienoSocial network you want to login/join with: JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow...
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Facilities Coordinator
2 giorni fa
Milan, Italia Altro A tempo pienoSocial network you want to login/join with: JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow...
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Sr. Office Coordinator
3 settimane fa
Milan, Italia Altro A tempo pienoSr. Office Coordinator & Executive Personal AssistantFull-time Reparto: Local Head Office Head Office Department: Customer Relations - Management Sr. Office Coordinator & Executive Personal Assistant We are looking for anSr. Office Coordinator & Executive Personal Assistantto ensure the smooth running of our Milan headquarters and create a welcoming,...
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Sr. Office Coordinator
6 giorni fa
Milan, Italia Altro A tempo pienoSr. Office Coordinator & Executive Personal AssistantFull-time Reparto: Local Head Office Head Office Department: Customer Relations - Management Sr. Office Coordinator & Executive Personal Assistant We are looking for anSr. Office Coordinator & Executive Personal Assistantto ensure the smooth running of our Milan headquarters and create a welcoming,...
