EA to CEO

We are partnered with a fast-growing international technology company seeking an exceptional Executive Assistant to the CEO to become a trusted partner within the CEO's office. This is a highly international role requiring up to approximately six months of travel per year with the CEO, across Europe, the US, Asia & other global markets. The ideal candidate will genuinely enjoy international travel, adapt easily to different environments & be comfortable operating at a senior level while constantly on the move.

Key Responsibilities

CEO Support

• Own the CEO's diary, priorities & meeting schedule across multiple time zones.
• Act as a trusted gatekeeper, managing correspondence, requests & communications.
• Prepare briefings, presentations, agendas & supporting materials for meetings.
• Anticipate requirements & proactively resolve issues before they arise.

International Travel & Representation

• Travel extensively with the CEO, potentially up to six months per year, including extended international trips.
• Manage complex itineraries, flights, hotels, visas, transportation & last-minute changes.
• Coordinate client meetings, investor engagements, conferences, trade fairs & institutional events.
• Accompany the CEO at formal dinners & high-level representative engagements.

Board, Investor & Legal Support

• Coordinate Board, investor & senior leadership meetings, including materials, minutes & follow-up.
• Draft & review correspondence, presentations & business documentation on behalf of the CEO.
• Review contracts, agreements & legal documentation, identifying key points & issues for discussion with external counsel.
• Liaise with legal advisors & internal stakeholders on contractual & corporate matters.
• Handle highly confidential financial, strategic, commercial & personnel information.

Projects & Coordination

• Track CEO priorities & ensure actions are followed through to completion.
• Coordinate with international offices, senior management & external stakeholders.
• Support special projects, company events, offsites & growth initiatives.
• Manage expenses, suppliers & administrative requirements while continuously improving processes.

About You

3+ years' experience supporting a CEO, Founder, Partner or senior executive within a sophisticated international organisation; experience from top-tier consulting, professional services, investment or multinational environments is preferred. A legal background is essential, ideally a degree in Law with practical experience in contract review, corporate documentation or working closely with legal counsel. Native/C2 English with excellent written & verbal communication skills. Strong organisational skills, commercial awareness & confidence working with senior stakeholders. Excellent Microsoft 365 or Google Workspace skills. Italian language skills are advantageous.

The Ideal Candidate

We are looking for someone intelligent, polished, proactive & exceptionally discreet, combining strong executive support capability with a genuine legal foundation. You will have the judgement to understand when matters can be handled independently & when they should be escalated to external counsel. You will be calm under pressure, highly adaptable & comfortable in formal international environments, with the flexibility to operate effectively across different countries, cultures & time zones.

Extensive travel is fundamental to this position. Candidates must be willing & able to spend up to approximately six months per year travelling internationally with the CEO.