Administrative Assistant
1 mese fa
We are currently looking for an Administrative and Office assistant to be based in Rome.
The successful candidate will join the Administrative team to support all the office and administrative related tasks, and should be proficient in Italian with a good command of English.
Responsibilities
Ensure reception/switchboard is covered always during office hours. Set up of meetings/events, including meeting room technology, to ensure a smooth and professional environment for all visitors, external and internal clients Provide administrative support to both the Head of Administrative team and the business consultants Support vendors management and assessment; process invoices, POs, payments; manage communications and relationships with external suppliers Demonstrate the ability to follow policies and procedures clearly and the forethought to highlight necessary amendments, ensuring documentation is up to date Liaise with the Head of Administrative team to support Client Business Managers with tenders and new business activities; ensure that accounting policies and procedures are respected; facilitate communications with the Finance department (based in London) Deliver a great customer service experience and act in a professional and understanding manner when liaising with external and internal clients in person, on the phone or via email Depending on the current and future scenario, arrange travel including booking flights, transfers, accommodation and visas in accordance with company’s Travel Policy might be required Any other tasks as deemed reasonable The successful candidate will be/have: Excellent written and verbal communication skills Proficient in Italian; good command of English (is
a must) Excellent relationship-building skills Ability to handle sensitive information and maintain discretion and confidentiality Enthusiastic, positive and flexible attitude with a 'can do’ approach. Able to work both independently and as part of a team Qualifications
& Requirements High School/University degree Ideally, between 1 to 2 years' experience as Administrative/Office Assistant or in an equivalent role Prior experience in consultancy is a plus About APCO in Italy APCO’s multilingual team helps clients navigate the complex policy, regulatory and media landscape in Italy, one of the largest European markets, which is currently developing a number of ambitious economic and institutional reforms to re-launch the local economy. Our Italy team, with offices in Rome and Milan, is fully integrated with APCO’s global operations and offers clients cross-sector services, empowered by an in-depth knowledge of the national landscape and a strong network of media and institutional contacts. APCO was awarded Best Agency to Work for: EMEA Network in 2017 and 2019 and EMEA Corporate Consultancy of the year, 2019 by the PRovoke Media.
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