Office Manager, Italy
2 settimane fa
Job Description We are looking for our new Office Manager in Treviso, Italy
Here are the main responsibilities of the role: Facilities Management Acts as the local contact for landlords and attends relevant meetings.
Manages lease renewals and maintenance contracts, including budget oversight.
Coordinates with contractors for site repairs and handles purchase orders and invoices.
Oversees security and CCTV systems.
Health and Safety First point of contact for all HS matters.
Manages local HS policy, risk assessments, and compliance with legal regulations.
Coordinates with external HS contractors and organizes mandatory training and medical checks.
Responsible for fire drills, alarm systems, and office keys.
Administrative Support Manages legal entity compliance and local authority correspondence.
Handles administrative tasks for special projects and local needs.
Car Fleet Administration Manages local car fleet, including ordering, delivery, and insurance.
Coordinates car tax payments and fines.
Reception and Administration Duties Answers calls, welcomes visitors, and maintains visitor logs.
Manages post, meeting room bookings, and ensures a clean office space.
Insurance Manages local insurance policies and annual renewals.
Qualifications Required skills and competencies: Collaboration: the ideal candidate will volunteer help or ideas to benefit colleagues and share best practices across the business.
Communication: the ideal candidate will be able to communicate in a clear way to a variety of audiences.
Relationship building: the ideal candidate will build relationships and foster proactive communication between stakeholder groups.
Process orientation: the ideal candidate will ensure Standards Are Met and that everyone adheres to defined business processes, including reporting processes and standards.
Language: native Italian and professional/fluent English The ideal candidate will have 5+ years of administrative experience, ideally with facilities management responsibility.
Additional Information Permanent contract, Full Time Job located in Treviso, Italy.
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