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Business Unit Admin Specialist

3 mesi fa

Pomezia, Italia Quojobis A tempo pieno

The Business Unit Admin Specialist plays a crucial role in providing essential support to the smooth functioning of both Cardiovascular Specialty Solutions and Professional Education team. As an Administrative Assistant, you will be responsible for performing various administrative tasks, assisting with office operations, and supporting management and staff.

Responsibilities:

- Handle administrative tasks, including calendar management, meeting coordination, and travel arrangements.
- Prepare and maintain documents, reports, and presentations.
- Assist with organizing and coordinating company events, conferences, and meetings.
- Help manage confidential information and handle sensitive documents with utmost professionalism and discretion.
- Provide administrative support to executives and other team members as Needed, Assisting with managing databases, ensuring accurate data entry and record-keeping.
- Perform basic bookkeeping tasks, such as processing invoices, expense reports, and reimbursements.
- Create and follow up on Purchase Orders (PO) with necessary stakeholders.
- Generate purchase orders accurately, ensuring the correct items,
quantities, and prices are included.
- Collaborate with vendors and internal departments to ensure
seamless procurement processes.
- Monitor and track the status of purchase orders, ensuring timely
delivery of goods or services and coordinate with finance and accounts payable department to resolve any invoice discrepancies.
orders.
- Provide administrative support for Third Party Intermediate (TPI) related processes.
- Assist in coordinating and managing administrative tasks related to
third-party intermediaries.
- Maintain accurate records and documentation related to TPI
activities, including contracts, agreements, and communication.
- Liaise with TPIs and internal stakeholders to ensure efficient
communication and resolution of any issues or concerns.