Executive Assistant To Ceo

Longlife Formula is a company in the heart of Romagna, a few kilometers from the Adriatic coast, on the beautiful hills of the Tuscan-Romagna Apennines which, in addition to the historic SPA complex, includes the prestigious Grand Hotel Castrocaro and the innovative Lucia Magnani Health Clinic.
Working at Long Life Formula is a truly rewarding experience.
As a healthcare, beauty and luxury company with a strong brand identity standpoint we are focused on our industry goals.
**Posizione**:
Scope
Reporting to the CEO, the Personal Assistant acts as primary point of contact for him/her with all the external and internal parties.
As a managerial figure has a deep understanding of the company and knows who the key personnel are.
He/she is involved in decision-making and communication processes and acts as a business partner thanks to a global vision of the processes, relationships and information flows within the organization.
Mainly based in Castrocaro Terme (FC) the PA is flexible to move on the other Italian sites where requested in order to manage the CEO agenda and support his/her projects implementation.
Main Responsibilities
- Ensures that the office administrative functions of the division are effectively carried out;
- Supports the CEO by attending meetings and taking minutes, preparing and distributing agendas and agenda packets, following noticing requirements, and ensuring compliance with the Company Policy, following established procedures;
- Follows-up after board and commission meetings to ensure that actions and directions are accomplished;
- Screen all incoming phone calls, inquiries and requests and route accordingly;
- Organize the agenda and schedule appointments, maintain and update CEO's events calendar and send reminders;
- Liaise with internal departments/functions, plan and organize meetings on behalf of the CEO.
- Manage relationships with collaborators, institutions where requested;
- Maintain office systems, including data management and filing;
- Produce and edit documents, minutes, reports and presentations in Italian and in English (level C1 requested), using all different types of linguistic registers.
- In collaboration with the corporate marketing department, promotes the corporate brand and the public role of the CEO, in relations with partners and with the media
- Play an active role as the CEO's press office
- Coordinate travel arrangements (including accommodations and visas), prepare itineraries, plan logistics, and submit expense reports;
- Support with special projects where required as well as organize events;
**Requisiti**:
Key Requirements
- University degree preferred in Humanities and Communication Disciplines;
- Computer literate, very good knowledge of Microsoft packages (Word, Excel & PowerPoint);
- Language skills: Italian and English (written and spoken professionally level C1);
- Consolidate previous experience, at least 5 years in the same role;
- Very good communication and interpersonal skills: ability to interface regularly with internal and external personnel at all levels within the organization;
- Flexibility, organizational skills and ability to work in team;
- Proactivity and problems solving attitude;
- Time management;
- Ability to be discrete, confidential and reliable at all times
**Altre informazioni**:
- Main place of work: Castrocaro Terme (FC)
- Possibility of travel abroad
- Remuneration in line with professional experience