Programme Associate, Rome

2 settimane fa


Lazio, Italia Food And Agriculture Organization A tempo pieno

Job summary
The Programme Associate plays a lead role in the coordination of programme/projects support services for the office.He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices.The incumbent provides procedural guidance to managers and staff in the office or location.
Job seniority: associate level
Responsibilities
• Coordinate the preparation, submission, revision and follow-up of the Programme of Work and Budget (PWB), as well as the monitoring and provision of information on the implementation of the PWB.• Coordinate, review and analyse the Periodic Budgetary Reports for final submission to the Office of Strategy, Programme and Budget (OSP).• Assemble and synthesize data from corporate and office databases to facilitate the analysis of programmes, projects or activities, and to draft periodic or ad hoc management reports.• Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information.• Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, communication and publishing plans, IT plans and travel schedules.• Screen incoming correspondence to identify issues requiring further attention and draft related correspondence.• Support knowledge building and sharing across the department through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes.• Review current processes and make recommendations to improve programme/projects administration procedures.• Perform other functions as required.
Requirements
• Education: Secondary School Education.• Experience: Five years of experience in administrative/financial/planning/programming/budgeting activities.• Languages: Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).• IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.• Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.
Key Skills Needed
• Thorough knowledge of corporate information systems.• Thorough knowledge of programme and budget processes and procedures.• Thorough knowledge of common administrative and financial rules and regulations.• Thorough knowledge of communication and documentation standards.


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