Finance Officer

3 mesi fa

Milano, Italia International Rescue Committee A tempo pieno

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

In response to the increased refugee arrivals into Europe, the IRC established the program initially in Greece, which was expanded with programs in Serbia and the wider Balkans and with programs in Germany.

Following a first assessment conducted in January 2017 in Italy and another one in July 2017, several critical protection gaps were identified within assistance provided to refugees in migrants in Italy: mental health and psychosocial support (MHPSS), assistance to unaccompanied children, information provision and legal support.

To respond to the identified gaps, IRC established a small presence in Italy. Programs in Italy include Refugee.Info web-based information platform, child protection programming targeting unaccompanied children and victims of trafficking, mentoring programs for the socio-economic inclusion of refugee youth, WPE, and education (social emotional learning and healing classrooms).

**Job Overview**:
Are you a Finance Officer ready to manage accounting, finance, budgeting, and grant management functions for our Italy program? This is a unique opportunity to be part of a dynamic team that is dedicated to closing critical protection gaps and making a tangible difference. You will thrive in a supportive, inclusive environment that values your growth and contributions.

This remote position offers flexibility while working closely with our teams to ensure smooth financial operations.

**Major Responsibilities**

**Responsibilities include, but are not limited to**:

- Maintain the accounting database, recording, reconciling, and adjusting.
- Review financial documents, prepare invoices and vendor payment journals on Integra, and initiate payments via the bank website.
- Ensure that the Bank and cash book is updated daily.
- Prepare and check bank reconciliations on a monthly basis.
- Control and monitor all transactions throughout the month to maintain an accurate ledger.
- Extract detailed transactions and verify per account and financial dimensions.
- Prepare monthly budget vs actuals.
- Monitor vendor accounts to ensure no outstanding payables or receivables.
- Keep track of facility rent, utilities, vendors, and partner payments on time.
- Review all staff travel expense reports for inclusion in payroll.
- Ensure all approved invoice journals are posted.
- Process and post recurring charges (e.g., rent, prepaid insurance).
- Assist the finance manager in preparing the Donor and internal financial reports of the projects.
- Contribute to the efficient functioning of the Office in collaboration with the direct project management.
- Build and maintain electronic and hard files for all grants as per IRC practices, an electronic photo library, and all relevant internal and external program information. Ensure all grant files are organized and well managed for planning and preparation of Donor reports and project monitoring.
- Promote team engagement and adherence to IRC values.
- Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC Italy.
- Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and promote IRC values and adherence to IRC policies.
- Any other task assigned by the line manager.

**Job Requirements**
- Bachelor’s degree in accounting, Business Administration, Finance, or Economics.
- Minimum two years of experience in Finance, bookkeeping, accounting, or any related fields.
- Proven capability to function comfortably in a complex work environment, managing and prioritizing multiple tasks.
- Able to communicate effectively (written and verbal) in English with staff.
- Good time management and communication skills.
- Digital literacy (especially Excel).
- Maintain confidentiality.

**Reporting Lines**

Position directly reports to Finance Manager, IRC Italy.

**Working Environment**

This role can be supported remotely within Italy, with periodic travel to the Milan office for team meetings and collaboration, offering flexibility to accommodate various work arrangements.

**Disclaimer Clause**: This job description is not an extensive list of the skills, effort, duties, and responsibilities associated wi

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