Governing Bodies Support Specialist, Secretariat

1 mese fa

Lazio, Italia Confidenziale A tempo pieno

Reporting Lines The Consultant/Personal Services Agreement Subscriber (PSA) reports to the Chief, Secretariat Services branch (CSGS), under the overall guidance of the Director CSG.

Technical Focus Support to Governing Body Secretariat functions, including monitoring and editing of documents pertaining to governance matters, and liaison with Members.

Tasks and responsibilities - Support the coordination of procedures related to conferences and high level meetings
- Research and analyse policy and service delivery issues and prepare related reports;
- Contribute to the development of information and training materials and assist in the presentation of information/training sessions to management and staff;
- Participate on project teams and work groups;
- Collect, analyse and review information for the effective delivery of corporate services.
- Provide information on procedures to follow regarding the preparation of, and documentation required for, statutory and Governing Body meetings;
- Collect and analyse information for inclusion in statutory and/or management reports, statements as well as specific reports for Governing Bodies, members and other partners;
- Review and analyse reports, procedures, conference-related and administrative rules and policies. Contribute to the preparation of formal correspondence between FAO and its Members;
- Support processes for smooth functioning of Governing Body meetings, in particular Conference and Council;
- Provide support to the Independent Chairperson of Council for effective discharge of his/her duties;
- Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements - For Consultants - University degree in Social Sciences, Political Sciences, International Law or another field relevant to the work of the Organization
- For PSA Subscribers - University degree, or Secondary School Education with relevant experience and/or training in areas related to the work of the Organization - At least two years of relevant experience in conference management or government-relationsactivities in an inter-governmental or international environment
- Working knowledge (level C) of English, French or Spanish and limited knowledge (level B) of one of the other two or Arabic, Chinese, Russian (for Consultants)
- Working knowledge of only one FAO language is required for PSA Subscribers.

FAO Core Competencies - Results Focus - Teamwork - Communication - Building Effective Relationships - Knowledge Sharing and Continuous Improvement Selection Criteria - Work experience in more than one location or area of work, particularly in field positions is desirable
- Extent and relevance of experience in conference management activities in an intergovernmental environment
- Demonstrated ability to draft and edit documents
- Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings is considered an asset

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