Executive Secretary, Air

Job Req Number: 52359
Time Type: Full Time
- Take your next step career at _**_DSV Air & Sea_**_. Division of _**_Group DSV_**_ together with DSV Solutions and DSV Road, is a leading Company in freight forwarding, transport and deliveries on a global scale. We work with more than 20.000 collaborators in more than 90 different countries, for a total of 1,6 tons transported by air and 2,9 million TEU transported by sea per year._

In Italy, we are currently working in more than 20 branches plus 4 main export hubs and 7 main import hubs with a population of more than 750 employees. Here, every day we are committed to carrying out our activities with integrity, ensuring safe and healthy workplaces, actively engaging in minimizing the environmental impact of transport and logistic services, leveraging our experience to help people in need and making sure our supplier meet our rigorous quality and service standard.

**Our main services are**:

- Air and sea transport solutions
- Consolidated air and sea services to and from the main world destinations
- Scheduled charter or part-charter routes based on market needs
- Cross trade for the whole world

For our office in Pioltello (MI) we are looking for an **Executive Secretary**

**Your Responsibility**:

- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.

**Your Background**:

- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management.
- Experience of working in a Higher Education Environment.

**Soft Skills**:

- Interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
- Our Vision “We want to be a leading global supplier, fulfilling customer needs for transport and logistics services, targeting extensive growth and being among the most profitable in our industry”._

**DSV - Global transport and logistics**

DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services - as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.