Procurement Officer

Job Posting: 25/Apr/2024

Closure Date: 16/May/2024, 4:59:00 PM

Organizational Unit: CSL

**Job Type**: Staff position

Type of Requisition: Professional

Grade Level: P-3

Primary Location: Italy-Rome

Duration: Fixed-term: two years with possibility of extension

Post Number: 2005806

CCOG Code: 1A09

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
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- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**
The Procurement Service (CSLP) of the Logistics Services Division (CSL) provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO's Decentralized Offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on 'Best Value for Money' principles.
The post is located in the Procurement Service (CSLP) within the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

**Reporting Lines**
The Procurement Officer reports to the Senior Procurement Officer.

**Technical Focus**
Timely, efficient and effective procurement of goods and services in compliance with the relevant FAO Rules and Regulations.

**Key Results**
Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement.

**Key Functions**
- Plans, develops and supports all procurement and contractual aspects of significant complexity.
- Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines.
- Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, primarily using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section.
- Prepares and presents cases to the relevant Procurement Committees.
- Participates in and conducts site inspections, bidder's conferences and contract negotiations.
- Conducts market research to keep abreast of market developments; research and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.
- Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes.
- Ensures the full implementation of corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030.
- Participates in the development of training and related training materials and promotes best practices and capacity development at FAO headquarters and the Decentralized Offices.
- Provides guidance to new/junior staff and stakeholders, ensures entry of accurate data using the Organizations ERP and related systems.
- Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes.
- Prepares monitoring reports, reviews and analyses data and makes recommendations based on findings.

**Specific Functions**
- Manages the assigned procurement activities of strategic or technically complex inputs, proposes strategic and long-term solutions for more efficient and effective procurement of the goods and services, inclusive of Long-Term Agreements, Cooperation with other UN agencies, etc.
- Manages the assigned requests for the ad hoc re-Delegations of Authority received from the Decentralized O