Facilities Administrator B2

2 settimane fa

Milano, Italia JLL A tempo pieno

JLL supports the Whole You, personally and professionally.

Job Title
Facilities Administrator Italy - home based position
Department/Client Account
IFM/ Intel
Line Manager
Facilities Manager/Area Manager
Number of Subordinates
0
Job Summary/Goals
The Facilities Administrator reports to a remote Facilities Manager/Area Manager and is responsible for providing support to ensure documents management and facilities services are provided in an effective and efficient manner. Must also demonstrate a high level of security and Health & Safety awareness at all times. Facilities Administrator is a home-based position with required to visit Client’s virtual office to collect documents (few time per week depends on document/post volume).

Headquarter info

**Client’s registered address**:
Intel Corporation Italia Spa
Via Santa Maria Valle, 3
20123 Milano (MI)
Phone +39 575441
Codice fiscale e Partita I.V.A. 04236760155
Description
activities
- receive Intel invoices (Italian invoices via SDI electronic format ONLY) from Italian suppliers and forward them for payment (PO, non PO, etc)
- receive hardcopies of Intel invoices in pdf from foreign suppliers and forward them to payment
- foreign invoices to be archived in Regus cabinet
- inform supplier about procedure to raise a ticket in case of claiming/reminder of overdue invoices

Switchboard / phone calls

Receive incoming calls from local switchboard number still active
Post office
At least once per week mail to be physically archived in the rented cabinet at office building
- daily office building reception to send/scan/copy any notification addressed to the Client to different owners
- daily office building reception to inform employees of any post received addressed to them personally.
- Employees to pick up their post at office building reception or ask office building reception to forward it to them.

Shipments

Support Employees to manage domestic and international shipments, according to latest Policy

myDHL to login and use Italian domestic DHL account to prepare waybill labels and order pick ups.
cooperate with Customs broker (DGF) to finalize import/export custom clearance documents and procedures.
Shipments - INTERNAL

**DHL Global Forwarding**:
to raise annual POs by BU multiple cost center related to import customs activities.
Documents archive procedure
Keep contacts with Client/JLL to manage JLL supplier to archive and manage Company documents, as required by Italian law.
Car penalties

Office building reception to receive hard copies of new car fines or claim for older fines via registered mail (legal mail address)

Office building reception to scan and forward it to Client POC to identify the driver through plate number

FA to forward the document to EE and ask for proof of payment

Client POC to keep an online tracker/archive

Car fleet manager support

Once per week mail to be physically archived in the rented cabinet at office building reception
Support for EHS/ HR
Keep compliance in terms of
- mandatory trainings
- ergo assessments

(check every month updated list of active Italy Employees,
organize and track mandatory EHS trainings for Employees, check training completion, collect and archive certificates online, organize ergo assessments for new hired)
- mandatory medical surveillance

PO / Finance

**Summary**:

- support in case of claiming/reminder of overdue invoices and inform supplier about procedure to raise a ticket.
- POC to issue P.Os, e-checks, keep trackers updated of raised P.Os, available funds on POs (DHL, DHL Global Forwarding) to avoid After the Fact invoices

Misc
Office building reception to support POC in case of need to ship sim cards stored in office building reception cabinet and forward phone shipments received in office building reception
Employees virtual experience services
Organization of activities as requested by the BU. Organize and coordinate CS virtual experiences/events

**Additional Benefit**: organize and coordinate medical checkups as BU benefit every 2 years
PDL

Skills/Competencies
Pro-active and hands on - happy to support other Team members
Knowledge of Facilities Management processes preferable
IT Skills, Outlook, Excel, Word.
Professional, friendly and welcoming attitude
Good attention to detail
Ability to show initiative
Excellent communication skills
Organisational skills and the ability to prioritise a busy workload
Customer service background essential
Experience
experience of working within a high-profile corporate environment
reception or hospitality experience

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce

  • Facilities Administrator

    1 mese fa

    Milano, Italia JLL A tempo pieno

    JLL supports the Whole You, personally and professionally. Job Title Facilities Administrator Italy - home based position Job Summary/Goals The Facilities Administrator reports to a remote Facilities Manager/Area Manager and is responsible for providing support to ensure documents management and facilities services are provided in an effective and...

  • System Administrator

    2 settimane fa

    Milano, Italia Performa Group Srl A tempo pieno

    Performa Group, società che vanta una lunga esperienza in campo informatico, cerca per importante cliente: SYSTEM ADMINISTRATOR Cerchiamo una risorsa precisa, organizzata e flessibile, con doti di teamwork e problem solving da inserire in un ambiente di lavoro attivo all'interno dell'organico dedicato a supportare le imprese dalla gestione delle postazioni...

  • Network Engineer/Linux system administrator

    2 settimane fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Job Description: Network Engineer/Linux System Administrator For one of our Partners, we are looking for a Network Engineer/Linux System Administrator. The role requires hands-on expertise with operations, maintenance, and lifecycle management of Linux enterprise systems (e.g. RHEL). The sysadmin will frequently identify problems and improvements to the...

  • System and network administrator

    7 giorni fa

    Milano, Lombardia, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Per uno dei nostri Partner, siamo alla ricerca di un System and network administrator.La risorsa si occuperà di:Controllo avanzamento Service Request ed avanzamento risoluzione degli Incident Ove necessario intermediazione fra utente finale e servizio di supporto globaleControllo che le Service request sottomesse vengano risolte nei tempi consoni agli SLA...

  • Db Administrator

    1 settimana fa

    Milano, Italia Starfinder A tempo pieno

    Starfinder, agenzia di selezione del personale dedicata esclusivamente al settore ICT , ricerca un DB Administrator  per prestigioso Gruppo operante nell'ambito dei servizi con sedi in Italia e all'estero. La risorsa ricercata sarà inserita nell'IT Department e sarà responsabile della gestione dell'intera infrastruttura Microsoft SQL Server del Gruppo...

  • System and network administrator

    4 settimane fa

    Milano, Provincia di Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Per uno dei nostri Partner, siamo alla ricerca di un System and network administrator . La risorsa si occuperà di : Controllo avanzamento Service Request ed avanzamento risoluzione degli Incident Ove necessario intermediazione fra utente finale e servizio di supporto globale Controllo che le Service request sottomesse vengano risolte nei tempi consoni agli...

  • System and network administrator

    1 mese fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Per uno dei nostri Partner, siamo alla ricerca di un System and network administrator . La risorsa si occuperà di : Controllo avanzamento Service Request ed avanzamento risoluzione degli Incident Ove necessario intermediazione fra utente finale e servizio di supporto globale Controllo che le Service request sottomesse vengano risolte nei tempi consoni agli...

  • System And Network Administrator

    2 settimane fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Per uno dei nostri Partner, siamo alla ricerca di un System and network administrator . La risorsa si occuperà di : Controllo avanzamento Service Request ed avanzamento risoluzione degli Incident Ove necessario intermediazione fra utente finale e servizio di supporto globale Controllo che le Service request sottomesse vengano risolte nei tempi consoni agli...

  • System and network administrator

    4 settimane fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Per uno dei nostri Partner, siamo alla ricerca di un System and network administrator.La risorsa si occuperà di:Controllo avanzamento Service Request ed avanzamento risoluzione degli Incident Ove necessario intermediazione fra utente finale e servizio di supporto globaleControllo che le Service request sottomesse vengano risolte nei tempi consoni agli SLA...

  • HR Generalist Administrator

    4 settimane fa

    Milano Est, Italia MAW Men at Work Agenzia per il Lavoro S.p.A- Filiale Sesto SG A tempo pieno

    MAW S.p.A. agenzia per il lavoro, Filiale di Sesto S. G. Ricerchiamo per importante realtà un/a HR GENERALIST ADMINISTRATOR La risorsa ideale ha maturato anche breve esperienza in analoga mansione ed è in possesso delle competenze e conoscenze base nel campo dell'amministrazione delle risorse umane. Le mansioni principali saranno inerenti la gestione...

  • Linux Enterprise System Administrator

    1 mese fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    For one of our Partner, we are looking for a Linux system administrator , with good knowledge of the data center network environment. The role requires hands-on expertise with operations, maintenance and lifecycle management of Linux enterprise systems (e.g. RHEL). The sysadmin will frequently Identify problems and improvements to the solution when...

  • Linux Enterprise System Administrator

    1 settimana fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    For one of our Partner, we are looking for a Linux system administrator , with good knowledge of the data center network environment. The role requires hands-on expertise with operations, maintenance and lifecycle management of Linux enterprise systems (e.g. RHEL). The sysadmin will frequently Identify problems and improvements to the solution when...

  • Network Engineer/Linux System Administrator

    2 settimane fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    Job Description: Network Engineer/Linux System AdministratorFor one of our Partners, we are looking for a Network Engineer/Linux System Administrator. The role requires hands-on expertise with operations, maintenance, and lifecycle management of Linux enterprise systems (e.G. RHEL). The sysadmin will frequently identify problems and improvements to the...

  • Linux Enterprise System Administrator

    4 settimane fa

    Milano, Lombardia, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    For one of our Partner, we are looking for a Linux system administrator, with good knowledge of the data center network environment.The role requires hands-on expertise with operations, maintenance and lifecycle management of Linux enterprise systems (e.g. RHEL).The sysadmin will frequently Identify problems and improvements to the solution when stakeholders...

  • Linux Enterprise System Administrator

    2 settimane fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    For one of our Partner, we are looking for a Linux system administrator , with good knowledge of the data center network environment. The role requires hands-on expertise with operations, maintenance and lifecycle management of Linux enterprise systems (e.g. RHEL). The sysadmin will frequently Identify problems and improvements to the solution when...

  • Linux Enterprise System Administrator

    1 mese fa

    Milano, Italia Herzum Software S.R.L. Unipersonale A tempo pieno

    For one of our Partner, we are looking for a Linux system administrator, with good knowledge of the data center network environment.The role requires hands-on expertise with operations, maintenance and lifecycle management of Linux enterprise systems (e.g. RHEL).The sysadmin will frequently Identify problems and improvements to the solution when stakeholders...

  • Research Centre Administrator

    1 mese fa

    Milano, Italia Human Technopole A tempo pieno

    **APPLICATION CLOSING DATE: February 6**th 2023** HT is a new interdisciplinary research institute, created and supported by the Italian government, whose aim is to develop innovative strategies to promote human health and aging through a multidisciplinary and integrated approach, combining genomics, computational and structural biology and neuroscience, as...

  • Database Administrator MSSQL

    5 giorni fa

    Milano, Italia Hrm s.r.l. A tempo pieno

    Il Database Admin in HRM specializzato in Microsoft SQL Server sarà inserito in un team dinamico e sarà responsabile della gestione, ottimizzazione e del tuning delle infrastrutture database, nonché dell'integrazione dei dati utilizzando Microsoft SQL Server Integration Services (SSIS). I nostri progetti sono contraddistinti dalla collaborazione e...

  • Dba Oracle

    5 giorni fa

    Milano, Italia F2Informatica S.R.L. A tempo pieno

    Dal 1998 sosteniamo le aziende nell'utilizzo e nello sviluppo delle tecnologie digitali, in modo da potenziarne la crescita. Siamo specializzati in servizi di consulenza e sviluppo software su tematiche Cloud, IoT, NoSQL. Siamo alla ricerca di un Oracle Database Administrator per un nuovo progetto Enterprise. Skills: Comprovata esperienza nel monitoraggio...

  • Collaboratore It/facility Maintenance

    4 settimane fa

    Milano, Italia BLUETHINK S.P.A. A tempo pieno

    **Collaboratore IT/Facility Maintenance** **Descrizione azienda** BlueThink è una società di Ingegneria che si occupa di progetti di innovazione tecnologica. Nata nel 2009 dall'incubatore delle imprese innovative del Politecnico di Torino, oggi è una multinazionale con sedi in Italia e in Inghilterra che collabora con alcune delle più note aziende nei...