Documentation Interface Coordinator

7 mesi fa

Firenze, Italia Baker Hughes A tempo pieno

**Do you enjoy being part of a team that ensures the highest quality?**

**Do you enjoy providing an efficient service?**

**Join our team**

As Documentation Interface Coordinator you will be integrated with a team of professionals, who sustain the Company goal to take the energy forward, by granting a rigorous and accurate Project Infrastructure, a foundational element of how Baker Hughes executes its projects flawlessly. The core responsibilities revolve around developing and implementing processes for managing document interfaces, maintaining interface registers, facilitating communication between parties, and ensuring timely exchange and agreement on document deliverables across internal and external stakeholders.

**Partner with the best**

As a Documentation Interface Coordinator, you will be the primary reference point for our Customers on documentation-related topics, owning the management and control of the documentation exchange process within our organization and being responsible for ensuring a smooth documentation transition towards our Customers.

As a Documentation Interface Coordinator, you will be responsible for:

- Verifying, commenting and deviating/proposing alternative solutions to Customer Requirements related to Documentation Management
- Interfacing with our customers to ensure full alignment of both documentation lists and procedures.
- Implementing and maintaining an efficient document control system for managing company documents that need to be exchanged with our Customers
- Developing and enforcing documentation processes and procedures for consistency and compliance
- Maintaining and updating the electronic document management system with accurate information
- Producing dedicated reports and KPI’s to track document exchange performance and payment milestones progress
- Facilitating document distribution, ensuring version control and confidentiality, and performing quality checks and audits.
- Providing training and support on document control processes, support audits, and proposing process improvements.

**To be successful in this role you will**:

- Have a bachelor's in a relevant field or equivalent work experience in a structured company.
- Be professional proficient in English (spoken and written).
- Have advanced expertise in Office 365 tools (i.e., Excel, PowerPoint, Word) and strong inclination for automation.
- Have excellent organizational and time management skills, exceptional attention to detail and accuracy.
- Have high level of integrity and ability to handle confidential information with discretion.
- Have an excellent understanding of document control processes, systems, and best practices, and understanding of engineering processes and project lifecycles.

**Work in a way that works for you**

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

- Please discuss your preferred working arrangements with your recruiter during the process

**Working with us**

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

**Working for you**

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

- Contemporary work-life balance policies and wellbeing activities
- Comprehensive private medical care options
- Safety net of life insurance and disability programs
- Tailored financial programs
- Additional elected or voluntary benefits

**About Us**:
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward - making it safer, cleaner and more efficient for people and the planet.

**Join Us**:
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you Let’s come together and take energy forward.

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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