Contract and Administrative Clerk
2 settimane fa
**Primary Objective of Position**
The role, reporting directly to Contract & Tender manger will manage:
- Support of marketing sponsorship.
- Support on contract finalization and payments verifying compliance as per procedural requirements.
**Major Accountabilities**
- Supporting the Marketing Logistic & Business Administrator Supervisor
to prepare reporting file for steering committee and collecting documentation for sponsorship contracts as per procedural and divisional requirements related to
- ECM and no ECM
- Educational Grant
- PSA
- Preparing internal documents required by divisional process and procedure, to finalize sponsorship contracts, as:
- Insert and allocate budget in Project Monitoring
- OCR and Third-party process
- Vendor creation
- FMV tool
- Support contract finalization as per timing required by procedure working in strict connection with the sponsorship promoter
- Collect documents for invoicing and monitoring the status to ensure the right payment as per contract timing
- Support on ad hoc presentations for update meetings related to sponsorship, procedure and payment
- Promptly and accurate storing of contract’s documents
- Contract signatures’ collection approval
- Works in strict connection with Quality and Marketing functions as per contracts requirements.
- Collecting actual PM info to support finance in preparing actual analysis for monthly meeting with marketing/finance team
- Ensures that all activities are performed in compliance with quality system requirements.
**Education**
Master’s degree and at least 2 years’ experience in marketing/compliance function in multinational pharma/ medical healthcare companies.
**Background**
- Has a good knowledge of Office package (Excel/PowerPoint)
- Fluent written, spoken English.
- Flexible, open
- minded, and solution oriented
- Ability to deliver as per goals planned.
- Strong interpersonal relation and customer focus
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