Administrative Officer

3 settimane fa

Roma, Italia European Molecular Biology Laboratory A tempo pieno

Administration
- Rome, Italy

EMBL is Europe’s flagship laboratory for the life sciences - an intergovernmental organisation with more than 110 independent research groups and service teams covering the spectrum of molecular biology. It operates across six sites in Heidelberg (headquarters), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform basic research in molecular biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer.

EMBL shares the Monterotondo Campus with the Italian National Research Council (CNR) Institute for Biochemistry and Cell Biology (IBBC).

Together with a highly integrated team of 4 administrative officers, you will offer administrative support services to all staff in the EMBL Rome Unit with responsibilities that cover the following functions in consultation with local colleagues and the respective departments in EMBL-Heidelberg. Work requires independent judgment and initiative on assignments that are time sensitive in nature. You will report to the Head of the Unit.

Your role

**Unit Administration**:

- Travel organization, and travel reimbursements for all staff members (control cost allocation for local travel invoices, online trip management).
- Assist with events logistics (bookings, payments, invoices follow-up).
- Assist administrative team on their duties (deputy for purchase officer and invoice control officer).
- Assist with the organization of compulsory medical visits for staff and liaison with the Laboratory physician for issues

You have
- Proven work experience as an Administrative Officer, Administrator or similar role.
- Proven experience of being a self-starter - working independently.
- Advanced English and good working knowledge of Italian are required.
- Proficiency in word processing, office programs, accounting programs, database management.
- Excellent organization skills and a problem-solving attitude.
- Ability to successfully work in a small team whose success depends on highly integrated team work.

You might also have
- Previous experience in a scientific or academic environment would be an advantage.

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family-friendly working environment. Competitive salary and social security benefits, financial support for relocation, a relaxed culture, professional development, an on-site nursery, canteen and other staff facilities make EMBL a great place to work.

What else you need to know

We are Europe’s flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research. The working language of the institute is English.

The initial contract is for a period of three years with the possibility of a fixed-term extension.

EMBL is a signatory of DORA. Find out how we implement best practices in research assessment in our recruitment processes here.

  • Administrative Officer

    1 mese fa

    Roma, Italia European Molecular Biology Laboratory A tempo pieno

    Administration - Rome, Italy The European Molecular Biology Laboratory (EMBL) is a world-leading international life sciences research organization with its main laboratory situated in Heidelberg, Germany and five laboratories at other sites in Europe. In Italy, EMBL employs approximately 90 people involved in fundamental research and service activities in...

  • SAP Administrative and Tax Manager

    4 settimane fa

    Roma, Italia CONVERT ITALIA SPA - VALMONT SOLAR A tempo pieno

    **Valmont Solar | Convert Italia SpA**, leader in the global photovoltaic industry, is looking for a **SAP Administrative and Tax Manager** who, reporting directly to the Chief Financial Officer, will be responsible for overseeing and coordinating the administrative area. **Responsibilities**: - Oversee administrative, accounting and financial processes by...

  • Program Officer

    2 mesi fa

    Roma, Italia Leonardo A tempo pieno

    Job Description: Telespazio is looking for a Program Officer to join TV & Radio Business Area / Sales and Delivery department in Rome (Italy). TV & Radio business area is in charge to define commercial plans ensure the achievement of order intake targets, TV and Radio market Profit and Loss, managing relationships with customers, ensure the projects...

  • Programme Support Officer

    1 mese fa

    Roma, Italia FAO A tempo pieno

    2301548 Programme Support Officer Job Posting: 29/May/2023 Closure Date: 19/Jun/2023, 4:59:00 PM Organizational Unit: DDCT **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-4 Primary Location: Italy-Rome Duration: Fixed-term: Two years with possibility of extension Post Number: 2008042 CCOG Code: 1A02 - **FAO is...

  • Tender Specialist

    1 mese fa

    Roma, Roma, Provincia di Roma, Italia ManpowerGroup A tempo pieno

    Manpower Professional - Life Sciences is looking for a Tender Officer Italy (maternity leave) on behalf of a multinational company based in Roma. Main tasks: • As our Tender Officer and a member of our EMEA Supply Chain team, you’ll pro-actively support all tender-related tasks and the administrative contact regarding tender-related matters. In...

  • Tender Specialist

    2 mesi fa

    Roma, Italia ManpowerGroup A tempo pieno

    Manpower Professional - Life Sciences is looking for a Tender Officer Italy (maternity leave) on behalf of a multinational company based in Roma. Main tasks: • As our Tender Officer and a member of our EMEA Supply Chain team, you’ll pro-actively support all tender-related tasks and the administrative contact regarding tender-related matters. In...

  • Tender Specialist

    1 mese fa

    Roma, Italia ManpowerGroup A tempo pieno

    Manpower Professional - Life Sciences is looking for a Tender Officer Italy (maternity leave) on behalf of a multinational company based in Roma. Main tasks: • As our Tender Officer and a member of our EMEA Supply Chain team, you’ll pro-actively support all tender-related tasks and the administrative contact regarding tender-related matters. In...

  • Programme Officer

    1 mese fa

    Roma, Italia FAO A tempo pieno

    2301464 Programme Officer Job Posting: 22/May/2023 Closure Date: 19/Jun/2023, 4:59:00 PM Organizational Unit: FAO Investment Centre (CFI) **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of extension Post Number: 2009560 CCOG Code: 1A02 -...

  • Vulnerability Expert

    4 settimane fa

    Roma, Italia Adecco Italia A tempo pieno

    Adecco is looking for a Vulnerability Expert - Officer The profile will be working in one of the offices located in Italy (Crotone, Bologna, Messina, Taranto, Gorizia, Trieste) and will be requested to perform frequent missions on the field. The profile will be responsible for the following tasks under the coordination and supervision of the...

  • Emergency and Rehabilitation Officer

    2 giorni fa

    Roma, Italia FAO A tempo pieno

    2302569 Emergency and Rehabilitation Officer Job Posting: 23/Aug/2023 Closure Date: 13/Sep/2023, 4:59:00 PM Organizational Unit: Office of Emergencies and Resilience (OER) **Job Type**: Staff position Type of Requisition: Professional Project Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: 1 year with possibility of...

  • Vulnerability Expert

    1 mese fa

    Roma, Italia Adecco Italia SpA A tempo pieno

    Adecco is looking for a Vulnerability Expert - Officer The profile will be working in one of the offices located in Italy (Lampedusa, Ragusa, Messina, Reggio Calabria, Crotone) and will be requested to perform frequent missions on the field. The profile will be responsible for the following tasks under the coordination and supervision of the...

  • Vulnerability Expert Officer

    4 settimane fa

    Roma, Italia Adecco Italia SpA A tempo pieno

    Adecco is looking for a Vulnerability Expert - Officer The profile will be working in one of the offices located in Italy (Lampedusa, Ragusa, Messina, Reggio Calabria, Crotone) and will be requested to perform frequent missions on the field. The profile will be responsible for the following tasks under the coordination and supervision of the...

  • Corporate Environmental Officer

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    2301250 Corporate Environmental Officer Job Posting: 03/May/2023 Closure Date: 24/May/2023, 4:59:00 PM Organizational Unit: CSLI **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed term: 1 year with possibility of extension Post Number: 2009525 CCOG Code: 1A02 - **FAO is...

  • HR Recruiter

    1 mese fa

    Roma, Italia TXT e-solutions SPA A tempo pieno

    HSPI SpA is a management consulting company founded in 2003 through the initiative of a small group of professionals with significant experience in leading multinational consulting companies. HSPI, thanks to the strong skills of the professionals who set it up, has always characterized for an operating model capable of integrating distinctive Management...

  • Corporate Environmental Officer

    4 settimane fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 16/Nov/2023 Closure Date: 30/Nov/2023, 4:59:00 PM Organizational Unit: CSLI **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-2 Primary Location: Italy-Rome Duration: Fixed term: 1 year with possibility of extension Post Number: 2009525 CCOG Code: 1A02 - **FAO is committed to achieving workforce diversity in...

  • Programme Officer

    1 settimana fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 23/May/2024 Closure Date: 13/Jun/2024, 4:59:00 PM Organizational Unit: DDCC **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 2008025 CCOG Code: 1A02 IMPORTANT NOTICE: Please note that Closure Date and...

  • Programme Officer

    3 giorni fa

    Roma, Italia FAO A tempo pieno

    Job Posting: 02/Apr/2024 Closure Date: 23/Apr/2024, 4:59:00 PM Organizational Unit: CSL **Job Type**: Staff position Type of Requisition: Professional Grade Level: P-3 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010165 CCOG Code: 1A02 IMPORTANT NOTICE: Please note that Closure Date and...

  • Vulnerability Expert Officer

    4 giorni fa

    Roma, Italia ADECCO ITALIA A tempo pieno

    Adecco Italia SpA is looking for an Vulnerability Expert – Officer. Profile will be working in Lampedusa, Roccella Ionica or Bari and will be requested to perform frequent missions on the field. The profile will be responsible for the following tasks under the coordination and supervision of the Coordinator: • Support relevant authorities in the...

  • Senior Agricultural Officer

    2 settimane fa

    Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno

    Job DescriptionDescription –>The Plant Production and Protection Division (NSP) enables the transition to MORE efficient, inclusive, resilient and sustainable plant production and protection through optimization and minimization. This requires the integration and harmonization of all appropriate crop production policies and practices to increase production...

  • Legal Officer, P-4

    4 settimane fa

    Roma, Italia United Nations A tempo pieno

    Category and Level : Professional and Higher Categories , P-4 Department/Office : Department of Management Strategy, Policy and Compliance Office of Human Resources This position is located in New York within the Disciplinary Section of the Disciplinary Accountability Service (DS-DAS), Administrative Law Division (ALD), Office of Human Resources...