Finance Associate

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

Accounting
- Support the Finance Manager during month-end, quarter-end, and year-end closing activities; prepare accruals, reclassifications, reallocations, etc., as necessary
- Support the Finance Manager in all reporting activities, including priority items, Contract Assets and Liabilities, etc.
- Review and correct purchase orders and goods receipts to ensure smooth booking of supplier invoices
- Ensure the coding of supplier invoices is in line with local accounting principles and tax regulations
- Review of costs in accordance with the master chart of accounts and dimensional structure of the Group
- Properly account for differences in accounting principles to ensure compliance with local tax regulations and facilitate statutory compliance
- Work closely with all relevant teams to implement and keep up to date the e-invoicing processes from an accounting perspective, and achieve full compliance with applicable local regulations
- Review of intercompany and related party transactions, ensuring all intercompany transactions are recorded and netted off in accordance with group instructions
- Review of the fixed asset register and transactions
- Ensure compliance with Group accounting policies and review of significant accounting judgements
- Relationship with the shared service centre (SSC): act as the primary point of contact for key finance processes such as Record to Report, Purchase to Pay and Invoice to Cash ; review the deliverables, such as reconciliations (BS, AR, AP, FA) ; ensure the service delivered is fully in line with local regulatory and statutory requirements ; participate in reviews (e.g., BS review calls, cash collections calls) and make recommendations, follow-up on the implementation of action plans ; assist in processing non-standard transactions

Tax
- Ensure compliance with all statutory tax requirements in Italy including, but not limited to, e-invoicing (AR and AP), reconciliation and monthly, quarterly, and annual returns for all taxes, including CIT, VAT, WHT, regional and communal taxes
- Participate in the implementation of new developments (tools, processes) to ensure continuous compliance with the ever-changing statutory requirements in Italy
- Support the Finance Manager for the preparation and submission of Transfer Pricing local files, in conjunction with external service providers (e.g., Deloitte)

Treasury
- Prepare and review the weekly cashflow and cash forecast with the Finance Manager; submit funding requests/loans to Group Treasury as required
- Review the payment proposal, including payments to suppliers and to employees (expense claims), and make recommendations before it is submitted to the Finance Manager for approval

Compliance
- Ensuring compliance with the Group’s minimum internal control framework, and enhancing those controls where necessary
- Preparation for internal audit and responding to requests
- Lead External audit liaison and compliance
- Support the Finance Manager and the external service provider in the drafting of the statutory audited financial statements
- Lead the submissions of mandatory questionnaires to the national institute of statistics (ISTAT)
- Ensure full compliance with statutory requirements in terms of e-archiving, safekeeping of accounting records, and filing of expense claim receipts
- Act as secretary during meetings of the Board of Directors

Projects
- Take part in the timely and successful execution of projects, from a finance perspective (e.g., TBI, LERP, Concur, Oracle)
- Ensure all local accounting, statutory, and tax requirements are fully met and implemented during all projects

Misc.
- Support Sales in providing key financial metrics and tax certificates during supplier onboarding and updating of the customers’ records
- Support the Finance Manager in managing the Corporate Credit Card program

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.