Facilities Manager

2 settimane fa

Milano, Italia Recordati Group A tempo pieno

Recordati, established in 1926, is an international pharmaceutical group, listed on the Italian Stock Exchange (Reuters RECI.MI, Bloomberg REC IM, ISIN IT 0003828271), with a total staff of more than 4,300, dedicated to the research, development, manufacturing and marketing of pharmaceuticals. Headquartered in Milan, Italy, Recordati has operations in Europe, Russia and the other C.I.S. countries, Ukraine, Turkey, North Africa, the United States of America, Canada, Mexico, some South American countries, Japan and Australia. An efficient field force of medical representatives promotes a wide range of innovative pharmaceuticals, both proprietary and under license, in several therapeutic areas including a specialized business dedicated to treatments for rare diseases. Recordati is a partner of choice for new product licenses for its territories. Recordati is committed to the research and development of new specialties with a focus on treatments for rare diseases.

**Position Overview**

The Facility Manager for Headquarters (HQ) offices is responsible for ensuring the efficient and effective management of all facilities and related services within the organization's corporate headquarters. This role involves overseeing the maintenance and operations of the offices premises while ensuring a conducive working environment for employees.

The Manager, working in the Group's Engineering function, is required to have a solid knowledge of company operations and extensive expertise and experience in building management, including maintenance aspects (mechanical, water, sanitary, electrical, etc.), regulatory compliance and energy efficiency. The Facility Manager will ensure that all facilities are safe, functional and compliant with local and international regulations

**Key Responsibilities**
- Facility Operations_:

- Plan, coordinate, and manage all facility operations and maintenance activities for the HQ offices.
- Supervise and coordinate facility staff, including janitorial and maintenance personnel.
- Develop and implement procedures for the effective utilization and maintenance of office space, equipment, and resources.
- Monitor and manage service contracts, including cleaning, maintenance and other facility-related services.
- Conduct regular inspections to ensure compliance with safety, health, and environmental regulations.
- Space Management_:

- Optimize space allocation and utilization within the HQ offices, considering the needs of various departments and teams.
- Coordinate office moves, renovations, and reconfigurations, ensuring mínimal disruption to business operations.
- Maintain accurate records of office layouts, floor plans, and furniture inventories.
- Collaborate with HR BP to forecast space requirements and plan for future expansions or contractions.
- Canteen and break areas: _overseeing the operations, maintenance, and overall management of these spaces.
- Ensure smooth daily operations of the canteen and break areas, including opening and closing procedures, scheduling staff, and coordinating with vendors or suppliers.
- Monitor food quality, menu variety, and pricing to meet the needs and preferences of employees.
- Seek employee feedback through surveys, suggestion boxes, or focus groups to improve the canteen and break area offerings. Address customer feedback and complaints promptly to improve the overall dining experience. Collaborate with HR or employee engagement teams to understand employee preferences and dietary requirements.
- Implement efficient ordering, inventory management, and stock control systems to minimize waste and ensure an adequate supply of food and beverages.
- Maintain high cleanliness and hygiene standards, following applicable health and safety regulations. Manage cleaning services, pest control, and waste management processes.
- Coordinate with the maintenance team or external contractors for repairs, equipment servicing, and necessary renovations.
- Ensure proper functioning of kitchen equipment, appliances, vending machines, and seating areas.
- Ensure compliance with local health and safety regulations, food safety standards, and relevant licensing requirements.
- Safety and compliance: _
- The Facility Manager will be responsible for monitoring and ensuring compliance with occupational health and safety regulations within the company buildings.
- S/he will liaise with the EHS (Environmental, Health and Safety) team to ensure proper safety procedures are developed and implemented, whilst maintaining up-to-date knowledge of local and international regulations.
- S/he will ensure compliance with these regulations and that the necessary measures are taken to mitigate the risks by the competent functions.
- Energy efficiency:_
- The Facility Manager will develop and implement initiatives to improve the energy efficiency of corporate facilities.
- S/he will monitor energy consumption and identify opportunities to reduce waste and optimize resources.
- S/he wil

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