Administrative Assistant

**Application Deadline**:08 November 2024

**General information**

**Offer title: Administrative Assistant - Users Office**

Reference**:ASS-ADM-24-3**

Number of positions: 1

Workplace: Via E. Amaldi 5/7, Loc. S.Stefano a Macerata - Cascina (Pisa)

Date of publication: 09 October 2024

Type of Contract: “Collaboratore di Amministrazione” (Administrative Assistant)

Contract Period: 12 months

Expected date of employment: The earliest possible

Proportion of work: Full time

Remuneration: 28.088,40 annual gross (Liv.V Fascia 2)

Desired level of education: High-school diploma in the scientific field

Experience required: not required

**Sections**: Administration Department

**Missions**

**Activities**
- Set up and manage all the online tools, that provide useful information and access to the EGO site to external users and visitors;
- To be available for onsite and remote assistance to external users and visitors;
- Set up and manage online tools for the organization and hosting od scientific conferences at EGO, supervision of the organization of conferences and public events onsite;
- Supervise the organization of the guided tours od EGO and Virgo for the general public, for more experts audiences and VIP visit. Manage the follow-up and evaluation of the guided tours activity;
- Participate in the conception, organization, and content development of all EGO and Virgo outreach activities: events for the public in site and at external locations, institutional events, participation in festivals, activities for schools, participation in exhibitions, and development of installations;
- Participate in the design and development of content (text, video, images) for EGO and Virgo’s institutional and media communications: brochures, online products, apps, releases, animations and graphics, social media contents.

**Skills**
- High-school diploma in the scientific field;
- Excellent command of the English language;
- No criminal convictions.

**Other skills**

One or more of the following will be an asset:

- Experience at the professional level in science communication;
- Specialization degree in Science Communication;
- Excellent communication skills, both written and verbal;
- Ability to propose and deliver specific activities;
- Creative thinking and problem-solving abilities;
- Ability to work independently and to assess when engage the help of others;
- Excellent advisory skills and confidence giving advice and information to senior colleagues;
- Experience of working in a team within an international and multidisciplinary environment;
- Good knowledge of the Italian language.

**Work Context**

The European Gravitational Observatory (EGO) is seeking an administrative assistant to join the Virgo Administrative Department in the Users office.

EGO is a French-Italian consortium, founded by INFN and CNRS to foster European collaboration in gravitational-wave research. EGO is located in Cascina, near Pisa - Italy, and hosts and operates the gravitational-wave detector Virgo, a 3 km-long laser interferometer (ITF). The Virgo project involves the participation of about 130 institutions with more than 800 scientists, engineers and technicians from France, Italy, the Netherlands and other 13 European countries.

**Selection procedure**

The EGO Consortium has the free right not to proceed with the recruitment.

**Privacy policy**

Under Article 13 of UE Regulation (EU) 2016/79 of the European Parliament and of the Council, required personal data will be exclusively collected and treated for purposes strictly connected to the selection procedure also with the use of computerized procedures, according to current law and regulations concerning the implementation of this kind of activity.
Providing such data to EGO is necessary for the evaluation of participation requirements and of the holding of titles: failure to provide these data may compromise such evaluation.
Data will be kept only for the period required by the selection, evaluation and audit procedures.

**Applicants have to**:
**Constraints and risks**

No elements

The Director
Prof. Massimo Carpinelli