Administrative Assistant
2 mesi fa
**Date**: Feb 27, 2024
**Department**: Corporate Logistics
**Job Type**: Direct Employee
**Team**: Industrial Operations & HSE
**Contract Type**: Permanent
**Location**:
Parma, IT
About us
Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 30 countries with more than 6,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas: Discover more here
We are proud to have been awarded with B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes a transparent and ethical behavior at all levels.
We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.
We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.
Chiesi Global Manufacturing Division
**Chiesi Group has three production plants**: Parma (Italy); Blois-La Chaussée-Saint-Victor (France); Santana de Parnaíba (Brazil). The plants produce a total of over 110 million units per year.
The production plant in Parma covers a total area of more than fifteen thousand square meters and it is the strategic hub for the production and distribution of our products, being an international supply center that exports to more than 80 countries. The Parma plant produces solid medicinal products, such as tablets and inhaled dry powders; inhalation solutions and suspensions, either pressurized or sterile single-dose vials; vials of sterile suspension for endotracheal administration; liquid forms such as drops, syrups and nasal sprays.
Santana produces pressurized solutions and suspensions for inhalant therapy (MDIs) and supplies both domestic market and Group’s Affiliates and exports to licensees and distributors. Blois specializes in Dry Powder Inhalers and final assembly stages of the Metered-Dose Inhalers (MDIs), supplies Group’s Affiliates and distributes directly to clients at a local level and in export markets.
Who we are looking for
Purpose
The figure will be part of our Global Manufacturing Division and will assist the Corporate functions of Supply Chain, HSE and Virtual Plant.
Main Responsibilities
- Issue purchase requests regarding Opex and Capex for departments supporting proper adherence to the company guideline;
- Support managing invoices, collecting documentation and check related payments;
- Carry out other administration activities related to the relevant departments;
- Travel planning (via BizTravel) and expense reimbursement management (via Concur);
- Support for registration for courses and/or conferences;
- Drafting and review NDA and Contracts (through Dikesi: contract uploading, management and legalization);
- Organization/management of meetings (organizing buffets, lunches, dinners and logístical support for outside guests);
- Management services for new hires.
Experience Required
2 years of experience in a similar role
Education
High School Diploma
Languages
Fluen English (both written and spoken)
Technical Skills
- Knowledge of the Office package (e.g. Excel, Word, Power Point);
- Knowledge of operational platforms (SAP, Concur, BizTravel, Dikesi) will be considered as a plus.
Soft Skills
- Responsiveness and organisational skills;
- Excellent attention to detail and accuracy;
- Ability to communicate effectively and appropriately with internal and external contacts, both locally and internationally;
- Flexibility and solution-oriented mindset;
- Teamworking;
- Positive attitude.
What we offer
You would join a dynamic, fast-growing, challenging and friendly environment.
In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being.
We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.
Discover all our opportunities
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