Executive Administrative Assistant

**Executive Administrative Assistant**

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

**POSITION OVERVIEW**

In support of the Naval Medical Research Unit (NAMRU) 3 provide support and assistance. Assist with the accomplishment of administrative, technical, and programmatic tasks on various Navy/Marine Corps projects.

**JOB RESPONSIBILITIES**:

- Perform general administrative and clerical duties in support of NAMRU 3.
- Provide support and assistance with all administrative requirements, functions, and
- Ensure accuracy and timeliness of administrative reports.
- Assist the Government with the preparation of a variety of correspondence, forms, reports, and statistical material.
- Enter a variety of data into spreadsheets and document progress accordingly.
- Make copies of documents on the office copier, collating, stapling, and attaching labels prior to distribution within the organization.
- Sort and distribute mail into assigned mailboxes for the command. Review all official correspondence for proper formatting.
- Process, serialize, and route official correspondence for appropriate review and signature. Scan and file signed correspondence to include official memorandums, directives, etc.
- Assist in the organization and maintenance of the Records Management Folder and the Administrative Page on the Command
- Coordinate and process conference room reservation requests.
- Review, print, and route correspondence through the chain of Receive and distribute telephone messages for department personnel. Maintain files on correspondence and other clerical tasks as necessary.
- Other administrative tasks such as taking meeting minutes and preparing agendas and templates for command procedures and documentation.

**QUALIFICATIONS**:
**Required Qualifications**:

- Bachelor's
- 3+ years of experience with designing, facilitating, and conducting tasker
- 3+ years of experience with gathering and analyzing quantitative and qualitative data and developing administrative reports and recommendations.
- 3+ years of experience with developing outreach products and designing and maintaining tailored communication products and deliverables.
- Advanced skills using software tools, including Microsoft Suite, Adobe Pro, and SharePoint, to support program administration efforts.
- Ability to communicate effectively both orally and in
- Active Secret Clearance

**Preferred Qualifications**:

- Experience with NAMRU
- DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement._

**AAP/EEO Statement