People & Organization Administration Manager

3 settimane fa

Milano, Italia AIMS A tempo pieno

Aims international is looking for Kia for a passionate

**PEOPLE & ORGANIZATION ADMINISTRATION MANAGER**:
**Main responsibilities**:
Kia is, together with its sister brand Hyundai, the fifth-largest automotive company in the world. Since its foundation in 1944, Kia has been a significant player in the booming automotive industry, not only in South Korea but worldwide. People drive KIA cars in about 180 countries. Kia’s purpose is to create sustainable mobility solutions for customers, the community and the global society.

Kia aims to lead the transformation in the automotive industry by fostering an open and transparent culture that is driven by new ideas and seeks constant improvement. A culture where Kia puts people in the center of everything that it does and where every voice is heard.

**Job Purpose**

Kia wants its people to be happy and proud of working for the company. You will have a strategic role in achieving this positive goal, making Kia the best employer of choice both for its employees and for external talents, designing, developing, and implementing all the processes and actions aimed at assuring that Kia’s employees are managed in compliance with all legal and administrative procedures.

**Main Responsibilities**

Main responsibilities will cover the following areas (but not only):

- **People Administration & Payroll**: you will have the responsibility to assure that the payroll is administered in accordance with company processes and controls, and in compliance with current legislation, regulations, and other requirements. You will also provide expert advice and guidance on a wide range of P&O Administration and Payroll questions;
- **Compensation & Benefits**: you will support the P&O Director in making employees become aware of and confident about Kia Italia compensation and benefits policy. You will be involved in the annual merit cycle advising on administrative and payroll issues and will have the responsibility of processing the approved salary changes and promotions, variable and bonus payments on Payroll and SAP systems. You will have the responsibility to administer and support employees with the Welfare program and platform and will be involved in the review and development of the payroll and benefits processes to ensure it continues to meet business needs;
- **Budget & Labor cost**: together, you manage the P&O Budget, monitoring expenses, and performing regular detailed checks, to identify and manage any variances against plan. Initiates the approval process in the system, processes and monitors payments. Liaises on a regular basis with Finance Department. Contributes to the annual Workforce planning and Business plan drafting. Monitor the labor cost and the discrepancies;
- **HRIS management**: workday is its actual database. You will have the responsibility to create, maintain and delete employee data and to support employees in the daily use of it;
- **Reporting**: to manage Kia in the proper way, it needs to have a precise and updated reporting. So, you will manage the P&O reporting process with the support of specific tools (i.e. labor costs, turnover, overtime, absenteeism, payroll forecast and actual, ISTAT declarations, disabled employment, equal opportunities report, H&S related reports, vacation planning and other reports as required by the corporation and by local management and authorities);
- **P&O Projects**: as part of a small but effective team, you will have the opportunity to be involved in many other different initiatives such as D&I program, employees wellbeing, annual Culture surveys, GPTW certifications and so on.

Main Interfaces (internal/external): KIT Colleagues, Kia Eu P&O team, External providers
- High School Diploma/University Degree in Human sciences with a focus on payroll management, Economics or Law (focus on Labor law;
- At least 10 years of experience in a similar role;
- Fluent in Italian and in English;
- Fair knowledge of MS Office, SAP, Workday, ADP, Edenred system and SussessFactor;
- Effective verbal and written communication skills and the ability to collaborate across all business areas and present to senior management with credibility and confidence;
- Strong ethics and discretion in the management of sensitive confidential information in terms of employee data and business information in compliance with GDPR;
- Critical, Systematic and Analytical Thinking;
- Good Relationship management and Customer oriented approach;
- Effective decision making and attention to details;
- Strong management & organization skills;
- Strong interpersonal skills and excellent internal/external stakeholder management.

**Location**: Milano

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