Procurement Officer

2301562

Procurement Officer

Job Posting: 31/May/2023

Closure Date: 21/Jun/2023, 4:59:00 PM

Organizational Unit: CSLP

**Job Type**: Staff position

Type of Requisition: Professional

Grade Level: P-3

Primary Location: Italy-Rome

Duration: Fixed-term: Two years with possibility of extension

Post Number: 2009588

CCOG Code: 1A09
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**
The Procurement Service (CSLP) provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles.

The post is located in the Procurement Service (CSLP) in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

**Reporting Lines**
The Procurement Officer reports to the Procurement Officer (Strategy/Policy), Procurement Service (CSLP).

**Technical Focus**
Timely, efficient and effective procurement of goods and services and Quality Assurance for Letters of Agreement in compliance with the relevant FAO Rules and Regulations.

**Key Results**
Ensure that procurement activities comply with FAO's established policies and procedures and reflect best practice for public procurement.

**Key Functions**
- Plans, develops and manages all procurement and contractual aspects of significant complexity;
- Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines;
- Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
- Prepares and presents cases to the relevant Procurement Committees;
- Participates in and conducts site inspections, bidder's conferences and contract negotiations;
- Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
- Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
- Ensures the full implementation of corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030;
- Participates in the development of training and related training materials and promotes best practices and capacity development at FAO headquarters and the Decentralized Offices;
- Provides guidance to new/junior staff and stakeholders, ensures entry of accurate data using the Organizations ERP and related systems;
- Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
- Prepares monitoring reports, reviews and analyses data and make recommendations based on findings;
- Performs other duties as required.

**Specific Functions**
- Contributes to the review of FAO procurement policies and procedures and to the development of new policies, procedures and guidelines.
- Contributes to the development of Sustainable and Innovative procurement policies and to their implementation;
- Contributes to the introduction and implementation of Category Management.
- Supports the implementation of the Procurement Transformational Change project recommendations and roadmap.
- Drafts guidelines, documents and commu