Programme Assistant

3 settimane fa

Roma, Italia FAO A tempo pieno

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301150

Programme Assistant

Job Posting: 20/Apr/2023

Closure Date: 04/May/2023, 4:59:00 PM

Organizational Unit: NFI

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0113964

CCOG Code: 2102b
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The Fisheries and Aquaculture Division (NFI) is responsible for the economic, social, institutional, governance and policy aspects of FAO's activities related to fisheries and aquaculture and their development, with particular emphasis on human well-being, food security and poverty reduction; post-harvest utilization, marketing and trade with due regard to the protection of the environment, food security and the well-being of fishery communities; collection, compilation, validation, trend analysis and dissemination of the best available and up-to-date fishery statistics and for the syndication of the FAO information on all aspects of world fisheries and aquaculture. The Division executes also fisheries development projects in support to Member States.

The post is located in the office of the Director, Fisheries and Aquaculture Division, NFI at FAO headquarters in Rome, Italy.

**Main Purpose**

The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division's work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the division.

**Supervision Received/Exercised**

The Programme Assistant works under the general supervision of the Programme Officer, Head of the Divisional Support and Project Cycle Unit (DSPCU) and receives guidance from the Unit's Programme Associate. Training and support will be focused primarily on the quality and timing of work outputs. The incumbent operates independently and takes decisions on work priorities. Supervision received is focused on the quality of work outputs. He/she provides guidance and advice to other programme support staff.

**Working Relationships**

The Programme Assistant works closely with a wide range of colleagues in the division and with client offices, ensuring the consistency and quality of programme/project support services provided by the division.

**Key Functions/Results**
- Monitor both Regular Programme and Project budgets ensuring that funds are properly allocated and reported upon and take corrective action if required; inform management of any budget issues that may require attention;
- Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division as needed;
- Prepare projects' budget revisions in consultation with budget holders;
- Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
- Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments and procurement;
- Provide procedural guidance to Programme Assistants (G-4 level) and other staff in the work unit;
- Review and make recommendations to improve current programme/projects administration procedures and processes;
- Perform other functions as required.

**Impact of Work**

The incumbent's work impacts directly on the smooth operations and performance of the division's programme/project activ

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