Programme Assistant

4 settimane fa

Roma, Lazio, Italia Food and Agriculture Organization A tempo pieno


Job Description

Description

–>

The Programme Assistant (FGVP) performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

The Programme Assistant (FGVP) reports to the the Forestry Officer/FGVP Manager. Under the overall guidance of the Deputy Director, NFO, he/she works in close coordination with teams within NFO and other relevant FAO units and personnel. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results:

Collect and compile data on programme and or project activities to support reporting and delivery.Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.Review and prepare routine documentation and correspondence related to assigned procurement actionsProvide information on programme and/or project expenditures and status of programme and /or project budget.Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.Perform other duties as required.

Impact of Work:

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

Education:

Secondary School Education.

Experience:

Three years of relevant experience in financial and/or administrative support work.

Languages:

Working knowledge (proficient – level C) of English.

IT Skills:

Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency:

General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Technical Skills:

Good knowledge of corporate information systems.Good knowledge of common administrative and financial rules and regulations.Good knowledge of communication and documentation standards.Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.Office management skills: systematic, well-structured and efficient approach to work assignments. Analytical ability, accuracy and consistency.Exercise diligence and care in dealing with records and expenditures.

Source:



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Impact of Work:

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