Programme Assistant

2 mesi fa

Roma, Italia FAO A tempo pieno

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2301753

Programme Assistant (Human Resources)

Job Posting: 14/Jun/2023

Closure Date: 28/Jun/2023, 4:59:00 PM

Organizational Unit: CSH

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Italy-Rome

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0409731

CCOG Code: 2102b
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**
- The Human Resources Division (CSH) is composed of two main clusters, namely (i) the Integrated Talent Management providing advice and managing position management, recruitment, mobility, staff development - training, performance management and social security; and (ii) the HR Strategy and Policy, providing HR strategic guidance, policy and oversight.

The position is located in the Office of the Director, CSH at FAO headquarters in Rome, Italy.

**Main Purpose**

The Programme Assistant (Human Resources) performs a wide range of routine administrative and financial functions in support of the delivery of CSH’s programme and projects.

**Supervision Received/Exercised**

The Programme Assistant (Human Resources) reports to the Office Assistant in the Office of the Director, CSH, and overall guidance of the Deputy Director, CSH. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

**Working Relationships**

The Programme Assistant is part of the CSH-D front office team and interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative, logístical and financial services.

**Key Functions/Results**
- Collect and compile data on programme and or project activities to support reporting and delivery.
- Initiate, view and track administrative and financial actions and transactions related to CSH staff management, affiliate workforce support, travel, payments, procurement, etc.
- Review and prepare routine documentation and correspondence also related to assigned procurement actions;
- Provide assistance in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related workplans for the division.
- Provide information on programme and/or project expenditures and status of programme and/or project budget and liaise with the DDGT support unit on expected input and/or advice, when necessary.
- Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
- Make arrangements for meetings, seminars and events and travel as required: implement logistics, prepare correspondence, compile and distribute documents.
- Perform other duties as required.

**Impact of Work**

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

**Education**: Secondary School Education.
**Experience**:Three years of relevant experience in financial and/or administrative support work.
**Languages**: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

**Competencies**
- Results Focus
- Team Work
- Communication
- Building effective relationships
- Knowledge Sharing and Continuous Improvement

**Technical Skills**
- Good knowledge of corporate information systems.
- Good knowledge of common administrative and financial rules and regulations.
- Good knowledge of communication and documentation standards.
- Good knowledge of the organizational structure.

**Desirable Qualifications and

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